W. Va. Code R. § 126-191-3

Current through Register Vol. XLI, No. 50, December 13, 2024

Section 126-191-3 - Report Card Format and Process

3.1. Each county school system must identify a contact for report cards who serves as liaison between the Department of Education and the county school system and who oversees and coordinates data collection, reporting efforts, and the duplication and dissemination of report cards as stipulated in this policy. The name, title, and mailing address of this contact must be forwarded to the state superintendent of schools within two (2) weeks of the effective date of this policy. If the contact is changed, the county superintendent is responsible for notifying the state superintendent of the change.

3.2. Goals for each school year (July 1-June 30) are reported for the school and the county school system. Goals and measurable objectives to correct deficiencies in performance of the school system are determined annually by each school and county board of education. Evidence of attainment of prior year=s goals is prominently reported in an appendix provided by the school or county school system.

3.2.1. Goals and their attainment that have been made public prior to the release of the report cards do not have to be included in an appendix to the report cards.

3.3. Instructions and guidelines for the collection of data and the reporting of data to the Department of Education will be made available to county school systems on or before July 1 of each year. The county board of education shall transmit information to the Department of Education through WVEIS (West Virginia Education Information System) unless otherwise specified. The information must be certified by the county superintendent as accurate and complete and sent to the Department of Education by the specified deadlines for inclusion in the report card.

3.4. Report cards shall be mailed from the Department of Education to the county boards of education by December 1 of each year and shall be presented to the county board of education at or before a regular meeting in December. All data in the county and school report cards shall be public information after they have been presented to the county board of education and shall be made available to a newspaper of general circulation serving the county prior to December 31 of each year.

3.5. Within 30 days of receiving the original copies from the Department of Education, individual school report cards must be mailed by the county school system or school using the U.S. Postal Service or hand delivered by students to the custodial parent or guardian of all children enrolled at that school. If the county board of education chooses hand delivery by students, written verification must be provided to the school that the custodial parent or guardian has received the school report card.

W. Va. Code R. § 126-191-3