W. Va. Code R. § 126-85-95

Current through Register Vol. XLI, No. 50, December 13, 2024

Section 126-85-95 - School Selection Procedures

95.1. All schools, with the exception of Residential Child Care Institutions (RCCIs), with a free average daily participation of 100 or more and a free participation factor of 100 percent or more must be reviewed. Selection of additional schools to meet the minimum number of schools to review must be based on the following criteria:

95.1.1. Elementary schools with a free Average Daily Participation (ADP) of 100 or more and percent free participation of 97% or more;

95.1.2. Combination schools with a free ADP of 100 or more and a percent free participation of 87% or more; and

95.1.3. Secondary schools with a free ADP of 100 or more and a percent free participation of 77% or more.

95.2. When the number of schools selected using the criteria described above does not meet the required number of schools to review, the WVDE must select additional schools using the following criteria:

95.2.1. low participation schools;

95.2.2. recommendations from a food service director;

95.2.3. findings from on-site visits or the claims review process;

95.2.4. any school in which the daily lunch counts appear questionable;

95.2.5. identical or similar claiming patterns;

95.2.6. large changes in the free lunch counts;

95.2.7. new manager or school/manager never reviewed by State;

95.2.8. new or unusual accountability system;

95.2.9. proportional mix of the different counting systems employed by the SFA; and/or

95.2.10. schools that have less than 100 free ADP but greater than 100 percent free participation.

95.3. When selecting the number of schools for administrative review, the WVDE must use the required procedures and criteria. The selection may occur prior to the review date or may occur at the time of the review. The table below is used to determine the minimum number of schools to review.

Number of Schools in the School Food Authority	Minimum Number of Schools to Review	Number of Schools in the School Food Authority	Minimum Number of Schools to Review
1 to 5.................................1		41 to 60..............................6
6 to 10...............................2		61 to 80..............................8
11 to 20...............................3		81 to 100...........................10
21 to 40...............................4		101 to More.........................12*
* 12 plus 5 percent of the number of schools over 100. Fractions must be rounded up to the nearest whole number.

W. Va. Code R. § 126-85-95