W. Va. Code R. § 126-85-66

Current through Register Vol. XLI, No. 50, December 13, 2024

Section 126-85-66 - Reporting Deadlines

66.1. WVDE-ADM-27 (Monthly Claim for Reimbursement) - Monthly claims for reimbursement are due the 10th of the month succeeding the monthly period being claimed. Payment of claims received after the deadline date will not be paid until the following month. Claims submitted after the federally mandated 60-day deadline cannot be processed unless authorized by the USDA.

66.2. WVDE-ADM-30 (Monthly Financial Report) - Financial data is to be collected and documented monthly on the WVDE-ADM-30 (Monthly Financial Report), however, submission of this information to the WVDE is required quarterly on the following dates: October 15th, January 15th, April 15th and July 15th.

66.3. WVDE-ADM-104 (Annual Report)-The WVDE will collect year-end information through the use of an Annual Report Questionnaire. The questionnaire will be mailed to each county board of education during the month of June. Data collected on the questionnaire and information reported on the Monthly Financial Report will be used to generate an Annual Report. The Annual Report will be constructed at the state or local level and sent to each county school board for verification by the county's food service director and treasurer/school business official.

66.4. The correct and complete Annual Report shall be on file at WVDE prior to September 30th of the following fiscal year. Claims for reimbursement will not be processed pending proper completion and acceptance of the prior year's Annual Report.

W. Va. Code R. § 126-85-66