W. Va. Code R. § 126-79-10

Current through Register Vol. XLI, No. 50, December 13, 2024

Section 126-79-10 - Educational Reporting Requirements

10.1. Flexibility, innovation, and accountability are the key underpinnings to fulfilling the charter schools' promise of increasing educational options in order to improve student outcomes. To hold a charter school accountable, its authorizer must have access to relevant evidence about the charter school's results. Straightforward reporting requirements and processes allow this access with minimum burden on authorizers and charter schools. This access helps ensure that charter schools are held accountable to their educational mission, their ability to improve student outcomes, and their promise of developing successful strategies for diffusion across public schools.

10.1.a. In order to achieve the requirements above, charter schools shall comply with reporting requirements, specifications, processes, and timeline set annually by the WVDE.

10.2. Student data.

10.2.a. Pursuant to W. Va. Code § 18-5G-3(c)(7) and § 18-5G-ll(c), charter schools must comply with The Student Data Accessibility, Transparency, and Accountability Act pursuant to W. Va. Code § 18-2-5h and Policy 4350.

10.2.b. Pursuant to W. Va. Code § 18-5G-3(c)(8) and § 18-5G-ll(c), charter schools will have access to and shall use WVEIS, and any successor electronic education information system, maintained by the WVDE for the purpose of reporting required information.

10.2.c. Pursuant to W. Va. Code § 18-5G-ll(d), charter schools shall timely certify the following data to the WVDE and to the authorizer: student enrollment; average daily attendance; student participation in the national school lunch program, special education, vocational education, CTE, gifted education, advanced placement and dual credit courses, and federal programs; and other education data in the same manner as county boards of education.

10.2.d. Pursuant to W. Va. Code § 18-5G-3(c)(6), charter schools shall administer the same student assessments required of non-charter public schools. However, in accord with W. Va. Code § 18-5G-3(c)(6) and W. Va. Code § 18-5G-3(c)(9), nothing in this policy precludes charter schools from establishing additional student assessment measures or other student or school performance measures.

10.2.e. Pursuant to W. Va. Code § 18-5G-3(c)(9) and § 18-5G-ll(c), charter schools shall report information on student and school performance to parents/guardians, policy-makers, and the general public in the same manner as non-charter public school utilizing the electronic format established by the WVDE. This includes reporting all data necessary to participate in the state's accountability system.

10.2.f. In order to execute the monitoring, oversight, and accountability responsibilities established in W. Va. Code § 18-5G-6, authorizers will have electronic access to the same set of records in WVEIS and any subsequent replacements as county school districts would have for non-charter public schools in their jurisdiction. This access extends to authorizers even when a charter school is located outside the geographic boundaries of the authorizer, as in the case of co-authorized charter schools.

10.2.g. Any school utilizing an enrollment preference, including those benefiting students with & exceptionalities, shall include information about such a preference and the number of students utilizing it as part of its annual reporting to its authorizer.

10.3. Educational Practicesand Innovations Reporting.

10.3.a. Pursuant to W. Va. Code § 18-5G-l(b), establishing charter schools in West Virginia is intended to both promote innovative educational methods, practices, and programs and encourage the replication of successful strategies from charter schools.

10.3.b. Pursuant to W. Va. Code § 18-5G-4(b)(6), the WVBE is required to report on successful innovations applied in authorized charter schools which may be replicated in non-charter public schools as well as how non-charter public schools may implement these innovations.

10.3.c. In order to achieve these aims, the WVDE will develop and maintain a system for recording innovative educational practices. Charter schools must complete required reporting within this system annually in order to fulfill the legislative intent noted above.

10.4. Annual Reporting.

10.4.a. To allow for an authorizer to adhere to its oversight duties and responsibilities, no later than September 30 of each year the following information and documentation shall be submitted by a charter school's governing board to its authorizer:

10.4.a.1. Annual Accountability Plan results.

10.4.a.2. Application/enrollment, turnover, and transfer review performed pursuant to subsection 9.2.d.

10.4.a.3. For governing boards/charter schools that contract with an ESP, the monthly and yearly reporting submissions provided by the ESP to the governing board pursuant to subsection 11.3.

10.4.a.4. Unaudited financial statements prepared in accordance with General Accepted Accounting Principles.

10.4.b. An authorizer shall consider and make available the information and documentation submitted pursuant to subsection 10.4 at the authorizer's next scheduled open meeting. The governing board shall be permitted, if requested, to provide testimony during such open meeting.

W. Va. Code R. § 126-79-10