W. Va. Code R. § 126-36-6

Current through Register Vol. XLI, No. 50, December 13, 2024

Section 126-36-6 - West Virginia Instructional Materials Review Committee (IMRC) Requirements

6.1. Reviews and Recommendations - The IMRC reviews and recommends instructional resources including print materials, electronic resources and systems, and kit-based instructional materials used as the primary source to deliver the content standards and objectives. The committee reserves the right to list the items as high or low ability and to request the revision of any bid during the hearing with the respective vendor. In addition, the committee reserves the right to review items bid as supplemental materials during the adoption cycle, and thereby reserves the right to remove them from the state multiple list should they be deemed inadequate or inappropriate.

6.2. Generic and Specific Criteria - Generic and specific evaluation criteria for the current adoption program(s) shall be furnished to each bidder electronically. Vendors are required to provide criteria correlation sheets, in paper format for printed materials and electronic format for non-print materials, including specific locations for each criterion, to the IMRC prior to June 10 of the adoption year. Failing to do so could result in a disqualification of product. If the materials do not address required specific criteria, this must be noted on the form as a "No." These documents shall be used to evaluate instructional materials that will be considered by the IMRC and IMAC for recommendation to the WVBE and by county boards of education local selection committees in their selection process.

6.3. Examination Samples - The samples shall be submitted to designated committee members on or before June 10 of the adoption year for examination and study and are to be an exact duplicate of the "Official Bid" filed with the State Superintendent and clearly marked as to "Grade Levels" (Early and/or Middle Childhood) and "Course Titles" (Adolescent). For clarification, samples must bear a label stating the subject matter for which it is bid e.g., English Language Arts Composition K-12. Vendors/Publishers will provide designated committee members an inventory of shipments (samples) under separate mailing. Vendors may provide an examination sample of materials necessary for hands-on and/or inquiry based learning (e.g., instruments used for measuring, base-10 blocks, pattern blocks, play money, magnifying glasses, geoboards, etc.); however, one complete set of materials for each investigation must be included.

6.3.a. Vendors are requested to advise designated members of the IMRC (by letter, with criteria, and prior to July 10 of the adoption year of their intent to recall (at vendors' expense) any/all samples upon completion of the examination. It is further recommended that, where possible, all instructional materials submitted as a series be forwarded to designated committee members in one mailing.

W. Va. Code R. § 126-36-6