Statutes, codes, and regulations
West Virginia Administrative Code
Agency 126 - EducationTitle 126 - LEGISLATIVE RULE BOARD OF EDUCATION
Series 126-036 - Instructional Resources Adoption; Notice, Request and Instructions to Publishers (2445.41)
Section 126-36-10 - Explanation of Bid Items

W. Va. Code R. § 126-36-10

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Current through Register Vol. XLI, No. 50, December 13, 2024
Section 126-36-10 - Explanation of Bid Items
10.1. International Standard Book Number (hereinafter ISBN) - Vendors are directed to list on the bid the complete and exact ISBN, including the digits and all hyphens or spaces, as it appears on the "Official Copy," except in the case of learning technologies that may not have an ISBN, in which case some other unique legal identification shall be used. Items without ISBN's shall be identified by the order number.
10.2. Program Designations - For the convenience of the WVBE the bids submitted hereunder shall be clearly designated by the applicable GROUP, PERIOD OF ADOPTION, SUBJECT and GRADE LEVEL and/or COURSE. Prices for the respective program(s) shall be set up in columns as herein designated:
10.2.a. COLUMN 1: Lowest net wholesale price. (See Section 2.1.)
10.2.a.1. Definition: Such price is that which is stated in the bid and will be sold to county schools and/or county school units, the approved depository(ies) and/or the responsible dealers.
10.2.b. COLUMN 2: The retail price to patrons (parents).
10.2.b.1. Definition: Such price is the net wholesale price in Column 1 plus a sum not to exceed a fifteen percent (15%) allowable increase to local dealers.
10.2.c. COLUMN 3: Lowest net exchange price. (See Section 5.4 for exchange information.)
10.2.c.1. Definition: Such price is the lowest net exchange price a vendor will allow any county schools and/or county school units, depository(ies), and/or responsible dealers, when items correspond in subject, grade level, and in prior legal use in the public schools of West Virginia is returned in exchange.
10.2.d. COLUMN 4: The retail exchange price (see Section 2.1) to patrons (parents).
10.2.d.1. Definition: Such price is the retail price exchanged with the vendor by school patrons (parents) plus a sum not to exceed a ten (10%) percent increase has been added to the net exchange price in Column 3, when items correspond in subject, grade level, and prior legal use in West Virginia.
10.2.e. COLUMN 5: Additional information, equipment or materials, needed for product utilization (but not on bid). (If curriculum solution bid is to include equipment, see Section 7.4.)
10.2.e.1. Definition: Each vendor shall enter pertinent information about the bid, the equipment, materials, and similar items necessary for product utilization that are not specified anywhere on the bid. This will serve as a signal to potential users of possible additional costs necessary for the delivery of instruction.
10.3. Bid Forms: All bids must be submitted electronically on the official WVDE bid site. Upon completing an online bid submission, a signature sheet_including the vendor's authorized signature and a deposit in the form of a certified check in the amount of $1,000.00 and made payable to WVDE must be mailed to the WVDE Coordinator of Instructional Resources. The bid templates and examples shall be available on the WVDE website at http://wvde.state.wv.us/materials [File Link Not Available]. Alternatively, vendors may request that the link to the online bid template be sent to them via email.

W. Va. Code R. § 126-36-10