W. Va. Code R. § 126-25A-8

Current through Register Vol. XLI, No. 50, December 13, 2024

Section 126-25A-8 - School Health Records

8.1. Confidentiality and release of student health information and records shall be protected and maintained as outlined in W. Va. 126CSR94, Policy 4350, Procedures for Collection, Maintenance and Disclosure of Student Data and FERPA.

8.2. An individual record will be maintained for each student needing a specialized health care procedure. It will include the date and time the procedure was performed, any notes on events and/or interactions, and the person's signature performing/supervising the procedure.

8.3. Certified school RNs and LPNs must use standardized nursing terminology when recording nursing notes to establish care standard documentation.

8.4. Student health records are educational records under FERPA guidelines.

8.4.a. Health records are considered highly confidential and access to it is decided among county and school teams including the school RN.

8.4.b. Storage of health records must ensure confidentiality and access as allowable by FERPA including legitimate educational reasons required by the Student Assistance Team (SAT), Section 504, IEP, student's classroom teacher, school bus operator, and others as determined by the county and school teams.

8.4.c. Student health records must be maintained two years from completion of the student's education.

8.4.d. Records to verify the implementation of federally funded programs and services and to demonstrate compliance with program requirements must be maintained in compliance with the appropriate regulations.

W. Va. Code R. § 126-25A-8