W. Va. Code R. agency 126, tit. 126, ser. 126-014, app E
West Virginia Board of Education Policy 2340, West Virginia Measures of Academic Progress
State of West Virginia, County of ___________________________
West Virginia Constitution, Article XII, §2; W. Va. Code § 18-2E-1a(8), requires that the West Virginia Board of Education "ensure that all statewide assessments of student performance are secure."
School Test Coordinator's Secure Materials and Test Procedures Agreement (Other than Principal)
I acknowledge that I will have access to secure assessments in the WV-MAP. I also acknowledge that I have read, understand, and agree to adhere to Policy 2340, including the Testing Code of Ethics (Appendix A), for all assessments within the WV-MAP. I understand that these materials are secure, and it is my professional responsibility to protect their security. I agree to complete each assessment's required training.
I therefore pledge:
1. I will not keep, copy, reproduce, paraphrase, distribute, or review/discuss secure test materials and/or test items or student responses.
2. I will implement procedures to ensure maximum test security. Access to secure materials, including methods of authentication, will be restricted to the test administration period designated by the state-mandated testing window.
3. I will distribute the secure testing materials, including counting, reconciling, and returning all test booklets/answer sheets (used and unused) according to the instructions provided with the test, before and after each test administration. A record of the number of booklets and other identifying characteristics sent to and returned to my school shall be given to and kept by the principal.
4. I am responsible, to the principal, for the test booklets/answer sheets shipped to and returned from my school and will ensure that test materials are securely stored in a locked and secure location(s) before and immediately following each daily testing session.
5. I will immediately report any loss of materials, cheating, security breach, testing administration breach, copyright infringement, or other deviation from acceptable security procedures to the principal.
6. I will ensure all applicable personnel receive the proper instruction in appropriate test security and test administration procedures, including the Testing Code of Ethics (Appendix A), if assigned by the principal to do so.
7. I will collect, if assigned to do so, and give to the principal, the signed Examiner's/Scribe's Secure Materials and Test Procedures Agreement (Appendix F) and County/School Personnel Secure Materials Agreement (Appendix G) for all applicable personnel in the building no later than five instructional days before the first day of testing. Verification of all trained school personnel with a signed Examiner's/Scribe's Secure Materials and Test Procedures Agreement (Appendix F) and County/School Personnel Secure Materials Agreement (Appendix G) will be given to the principal no later than five instructional days before the first day of testing.
8. I will not disclose individual student test scores or test performance data to unauthorized persons as outlined in FERPA, the Student DATA Act, Policy 4350, the WVDE Data Access and Management Guidance, and Policy 2340.
9. I will not violate test security or the accuracy of the test data score results by manipulating the test administration, demographic data, or the students' answers or data.
10. I will not share my method of authentication, including, but not limited to, my username and password to access any testing platform or student data/results.
11. I will not give students access to test questions or answer keys.
12. I will monitor examiners and students to ensure that only references or tools specifically designated in test manuals or by accommodations are provided.
13. I will check testing rooms before the beginning of test administration to ensure that all specific information, as specified by the test manual, is not displayed in the room during the test administration.
14. I will ensure that examiners comply with the appropriate accommodations for students with IEPs, Section 504 Plans, and EL Plans when so designated in the test manual.
15. If serving as an examiner for online assessment, I will not offer technical assistance (e.g., accessing the dictionary, grammar checks, formatting functions, etc.) that might alter the accuracy of student responses in the web-based assessment before, during, or after the administration of the test.
16. I understand that if a breach of test security or copyright infringement occurs as a direct result of my actions, my license/certification may be suspended or revoked, or I may be suspended, terminated, or have other action taken.
Please print your name, sign, and return the School Test Coordinator's Secure Materials and Test Procedures Agreement to the county test coordinator before access to secure test materials is provided.
Signature: _________________________________________________________
Print Name: _______________________________________________________
School: ____________________________________ Date: _________________
Signed copies of this form should be kept on file at the school and the county office.
If this form is not on file, it will be considered a breach of security by the county and WVBE.
This agreement is valid for the academic year of the signatory date and shall be signed before the administration of any tests.
W. Va. Code R. agency 126, tit. 126, ser. 126-014, app E