W. Va. Code R. agency 126, tit. 126, ser. 126-014, app B
West Virginia Board of Education Policy 2340, West Virginia Measures of Academic Progress
State of West Virginia, County of ___________________________
West Virginia Constitution, Article XII, §2; W. Va. Code § 18-2E-1a(8), requires that the West Virginia Board of Education "ensure that all statewide assessments of student performance are secure."
County Test Coordinator's Secure Materials and Test Procedures Agreement
I acknowledge that I will have access to secure assessments in the WV-MAP. I also acknowledge that I have read, understand, and agree to adhere to Policy 2340, including the Testing Code of Ethics (Appendix A), for all assessments within this policy. I understand that these materials are secure, and it is my professional responsibility to protect their security. I agree to complete each assessment's required training.
I therefore pledge:
1. I will not retain, copy, reproduce, paraphrase, distribute, or review/discuss secure test items or student responses.
2. I will implement procedures to ensure maximum test security. Access to secure materials, including methods of authentication, will be restricted to the test administration period designated by the state-mandated testing window.
3. I am responsible for the distribution of secure testing materials, including counting, reconciling, and returning all test booklets/answer sheets (used and unused) according to the instructions provided with the test, before and after each test administration. A record of the number of booklets and other identifying characteristics sent to and returned from each school shall be kept.
4. I am responsible for the shipment of the test booklets/answer sheets to the schools no earlier than five instructional days before the testing window and returned to me by the schools on the date determined by the county. I will ensure that test materials are securely stored in the buildings according to the instructions provided with the test and that all testing must occur during the testing window.
5. I will immediately report any loss of materials, cheating, security breach, testing administration breach, copyright infringement, or other deviation from acceptable security procedures to the county superintendent and the WVDE.
6. I will properly instruct the principals and school test coordinators in appropriate test security and test administration procedures, including the Testing Code of Ethics (Appendix A).
7. I will collect and retain the signed Principal's Secure Materials and Test Procedures Agreement (Appendix D) and School Test Coordinator's Secure Materials and Test Procedures Agreement (Appendix E) if applicable, for each school in the county by September 30.
8. I will not release secure test administration materials to a school without the signed Principal's Secure Materials and Test Procedures Agreement (Appendix D) and verification of training of all other applicable school personnel.
9. I will not disclose individual student test scores or test performance data to unauthorized persons as outlined in FERPA, the Student DATA Act, Policy 4350, the WVDE Data Access and Management Guidance, and Policy 2340.
10. I will not violate test security or the accuracy of the test data or score results by manipulating the test administration, demographic data, or the students' answers or data.
11. I will not share my method of authentication, including, but not limited to, my username and password to access any testing platform or student data/results.
12. I will not give students access to test questions or answer keys.
13. If serving as an examiner for an online assessment, I will not offer technical assistance (e.g., accessing the dictionary, grammar checks, formatting functions, etc.) that might alter the accuracy of student responses in the web-based assessment before, during, or after the administration of the test.
14. I understand that if a breach of test security or copyright infringement occurs as a direct result of my actions, my license/certification may be suspended or revoked, or I may be suspended, terminated, or have other action taken.
Please print your name, sign, and return the County Test Coordinator's Secure Materials and Test Procedures Agreement to the WVDE before access to secure test materials is provided.
Signature: ________________________________________________________
Print Name: _______________________________________________________
Date: ____________________________________________________________
Signed copies of this form should be kept on file at the county office.
If this form is not on file, it will be considered a breach of security by the county and WVBE.
This agreement is valid for the academic year of the signatory date and shall be signed before the administration of any tests.
W. Va. Code R. agency 126, tit. 126, ser. 126-014, app B