W. Va. Code R. § 112-17-8

Current through Register Vol. XLI, No. 50, December 13, 2024

Section 112-17-8 - Vendor Complaints and Protests

8.1. Complaints - A vendor may verbally or in writing complain about a procurement to STO Purchasing. STO Purchasing will provide a written response to the complaint.

8.2. Types of Protests

8.2.1. Protests of Requirements, Specifications or Terms - Any protest relating to a procurement document, including any requirement, specification or term, or any combination thereof, must be filed in writing with the STO Purchasing Division no later than five (5) business days prior to the specified bid opening date and time. Protests received after that date will not be considered.

8.2.2. Protests of Award - After selection of the apparent successful vendor in a procurement using an RFP, STO Purchasing will send a written notice of award to each vendor submitting a bid advising of the results and the date and time for a protest to be received by STO Purchasing. Vendors shall submit any protest of award no later than five (5) business days of the written notice. Protests received after the stated date and time will not be considered.

8.3. Written Letter of Protest - A letter of protest must be submitted in writing and contain the name and address of the protesting vendor, the procurement document number, a statement explaining why the protest has been filed, the relief sought, and any other information that may assist the STO in reaching a decision on the matter. The STO must receive the letter of protest by the established deadline to be considered.

8.4. Review of Protest and Issuing Decision - The STO will review the letter of protest and issue a written decision. The STO may contact the protesting vendor or any other entity or perform such research or investigation it considers necessary to reach a decision. Opening of the bids, evaluation of the bids or award of the contract may be delayed, as considered appropriate by the STO.

W. Va. Code R. § 112-17-8