W. Va. Code R. § 112-14-2

Current through Register Vol. XLI, No. 50, December 13, 2024

Section 112-14-2 - General Information

2.1 The STO has an "accountable plan" for reimbursement of travel expenses and will only reimburse for actual expenses or in an amount deemed substantiated.

2.2 Travel expenses will be reimbursed for all legitimate and reasonable expenses considered necessary for the proper conduct of STO business in accordance with this rule.

2.3 An employee is in travel status when he or she is traveling on behalf of the STO.

2.4 Reimbursement of travel expenses incurred by consultants, contractors and non-employees will be as specified in an agreement with the STO. The STO prefers travel expenses of consultants, contractors and non-employees to be included in the fees specified in the agreement.

2.5 Prior approval of the State Treasurer or Assistant Treasurer is required for the following:

2.5.1 Out-of-state travel;

2.5.2 Non-STO conferences;

2.5.3 When personal travel is combined with business travel; and

2.5.4 Travel funded by a source other than the STO (such travel must comply with the West Virginia Code and West Virginia Ethics Commission rules, guidelines and opinions).

2.6 Travelers are encouraged to use state contract travel service providers for air travel, rental vehicles and lodging.

2.7 Certain fees and expenses may be direct billed to or paid in advance by the STO if arrangements have been made with the STO Administration Division.

W. Va. Code R. § 112-14-2