Current through Register Vol. XLI, No. 50, December 13, 2024
Section 112-3-6 - Audit and Recordkeeping6.1. The Treasurer or his or her designee shall audit all imprest funds annually. If the audit reveals an overage in an imprest fund, the agency shall deposit the overage to the account from which the fund was established. If the audit reveals a shortage in an imprest fund due to human error, the shortage may be corrected by replenishing the imprest fund with monies transferred from the account from which the imprest fund was established in an amount sufficient to maintain the approved balance. The Treasurer may decrease the approved amount of an imprest fund at any time. The Treasurer shall forward a copy of each annual audit to the Legislative Auditor. In the event the Treasurer's office determines that any shortage in the imprest fund is due to suspected theft, the Treasurer's office shall notify the Legislative Auditor of the theft and assist in any subsequent investigation or audit.6.2. The Treasurer, or his or her designee, shall prepare a list of all approved imprest funds. The list shall state the names of the funds, and the location and the amount of each imprest fund as of the end of each fiscal year. The Treasurer shall retain the list of imprest funds as a permanent record of the Treasurer's office until the Legislative Auditor completes an audit of the imprest funds of all state agencies.