W. Va. Code R. § 106-22-2

Current through Register Vol. XLI, No. 50, December 13, 2024

Section 106-22-2 - Definitions

2.1. "Agency" or "DFI" means the West Virginia Division of Financial Institutions.

2.2. "Award" means the written determination of the selection of a vendor to perform under a contract issued after encumbrance and final approval by the agency.

2.3. "Bid" means an offer by a vendor in response to a procurement document to provide services in accordance with the specifications of the agency-issued procurement document.

2.4. "Change order" means a written modification or amendment to an agency issued contract in the manner provided in the contract or upon the mutual consent of DFI and the vendor.

2.5. "Contract" means the binding agreement entered into between DFI and a vendor to provide the services requested in the procurement and includes a purchase order.

2.6. "Direct award" means the procurement method to award a contract to a vendor able to provide the services without competitive bidding when there is no known competition.

2.7. "FOIA" means the Freedom of Information Act found in W. Va. Code § 29B-1-1 et seq.

2.8. "Non-disclosure agreement" means a contract between two or more parties to prohibit the release of information defined in the agreement as confidential, sensitive, or private in a manner that violates the non-disclosure agreement.

2.9. "Procurement" means the process of contracting for or otherwise acquiring, receiving, or maintaining services in accordance with this rule.

2.10. "Procurement document" means any document and all attachments related to acquiring services.

2.11. "Responsible vendor" means a vendor believed to have the capability to perform a contract and the integrity and reliability to assure good faith performance.

2.12. "Responsive vendor" means a vendor submitting a bid that conforms in all material respects to the requirements and specifications of a procurement document.

2.13. "Services" means intangible items, that include labor, time, expertise, maintenance, software, and service agreements.

2.14. "State" means the State of West Virginia.

2.15. "Vendor" means a person or entity considering or submitting a bid or a person or entity that has been awarded the contract.

W. Va. Code R. § 106-22-2