Current through Register Vol. XLI, No. 50, December 13, 2024
Section 100-2-5 - Responsibilities5.1. The Board shall: 5.1.a. Issue, revise and update records management manual to guide county record managers in the efficient and economical management of the records of county government entities.5.1.b. Issue, revise and update record schedules providing for the retention and disposition of the records of county government entities.5.1.c. Review, and approve or reject proposals or plans for electronic records systems being considered for implementation by county government entities to insure compliance with industry and national standards, and the Board's requirements for statewide uniformity.5.1.d. Sponsor continuing surveys of the records and conditions of county government entities and the study of records management procedures and standards so as to introduce, improve, and increase uniformity in records management practices throughout county government entities.5.1.e. Support and promote projects to improve access and preservation of the records of county government entities through the records grant program and other funding sources which might be identified.5.1.f. Provide opportunities for continuing records management training for record managers in county government entities.5.2. County government entities will: 5.2.a. Implement and maintain a continuing uniform program of economical and efficient records management based on the rules, records management manual, and record schedules issued through the Board.5.2.b. Have office holders, or record manager designees, serve as liaison with the Board with regard to the records management program, assisting in the collection of information regarding records creation, conditions, and needs, in revising and maintaining the records management manual and schedules to be current with best practices and national standards, and by participating in records management training opportunities.5.2.c. Develop written procedures and policies for electronic record systems to insure access, retrieval, security, and preservation of all public records for scheduled retention period.5.2.d. Prepare and submit proposals to board and other sources to secure funds to improve records management and preservation.5.2.e. Implement records schedules so as to dispose of records in most proper and efficient fashion at expiration of scheduled retention period, and work with archives and history for the proper transfer of records of historical value.5.3. Director of Archives and History, or his or her designee shall:5.3.a. Provide staff assistance to the Board in developing, implementing and maintaining the records management and preservation program for county government entities.5.3.b. Assist the Board and work with county government entities in developing, implementing, updating, and maintaining the records management manual for county government entity records.5.3.c. Assist the Board and work with county government entities in developing, implementing, updating, and maintaining records schedules for county government entities.5.3.d. Assist the Board and county government entity record managers in identifying and implementing uniform, economical and efficient records management and preservation programs for manual and electronic record systems.5.3.e. Assist the Board with technical information and expertise for county records management and preservation; manual and electronic information management systems; and state and federal regulations, and industry standards regarding records management and preservation.5.3.f. Serve as liaison between the Board and county record managers and government entities.5.3.g. Assist county government entities in the proper disposition and transfer of records in compliance with approved records schedules.