Current through Register Vol. XLI, No. 50, December 13, 2024
Section 100-1-3 - County Records Management Assessment Program3.1. The Records Management and Preservation Board (Board) is aware of the serious need of county offices throughout the state to manage a vast accumulation of public records in several formats for administrative and public access. The Board seeks to compile information and supporting data on the volume, condition, storage, and preservation storage needs of county records. The information gathered will enable the Board to establish a uniform records management program, including but not limited to, preservation, reformatting, and enhanced public access, utilizing the most efficient and cost effective applications and applying best practices and standards available. The data will also provide the Board with information necessary to develop a competitive grants program to support county records projects implementing standards and priorities established by the Board.3.2. To qualify and participate in this initiative, the county will complete and return a general survey form for all offices receiving public funds (local, county, state and federal), providing information on the office - staffing, quantity of space allocated for current and inactive records, date span and volume, types of records, and etc.3.3. The Board, upon completion of general mail-in survey form, will sponsor and fund complete county records assessment surveys. These on-site surveys will be conducted using designs and guidelines developed from similar practices in other states and issued by the Board. These surveys will collect more specific data necessary to identify records management and preservation conditions and needs, which will serve as the basis for the Board=s development of uniform records management procedures for all county government records.