Current through Register Vol. XLI, No. 50, December 13, 2024
Section 10-1-10 - Records, Reports and Bulletins10.1. The program faculty shall maintain a comprehensive record for each student currently enrolled including: 10.1.1. Admission records including interview results, the pre-admission test scores, references and transcripts for all previous education;10.1.2. Health records including physical and dental examinations, and records of immunizations;10.1.3. Counseling records;10.1.4. A record of instruction while in the program; and10.1.5. An evaluation of the student's progress and grades.10.2. The sponsoring agency shall keep an individual permanent folder for each student who graduated. The graduate's permanent record shall include: 10.2.1. The high school transcript, GED score or proof of completion of the tenth grade;10.2.2. A record of the grades on the admission examination and standardized tests administered during the program;10.2.3. A transcript of grades with an interpretation of each credit or unit; and10.2.4. Licensure examination results.10.3. The sponsoring agency shall keep an individual file for students who do not complete the program for 5 years from the date the student leaves the program. The individual file shall include:10.3.1. Entrance and departure dates;10.3.2. The high school transcript, GED score or proof of completion of tenth grade;10.3.3. A transcript of grades for courses completed; and10.3.4. A brief counseling and anecdotal record.10.4. The nurse coordinator shall submit a final transcript, including the title of courses taken, clinical and theory grades, and clock hours or an interpretation of credits or units completed, for each graduate practical nurse who applies for the licensure examination.10.5. The nurse coordinator shall indicate on the application to the board for examination for each program graduate whether a criminal history records check was conducted upon admission to the program or during the course of the program. The nurse coordinator shall submit with the application a true copy of all documents received from any law enforcement agency indicating conviction of any crime. The student with a positive criminal history records check will also submit with the application to the board an explanation of the events surrounding the conviction.10.6. The sponsoring agency is responsible for safeguarding student records so that graduates may obtain copies of their transcripts.10.7. The sponsoring agency offering a program in practical nursing should publish a brochure or bulletin of information for prospective students.10.8. The nurse coordinator shall submit an annual report to the board, on forms provided by the board, within 30 days of completion of a program.