Wash. Admin. Code § 296-307-60405

Current through Register Vol. 24-20, October 15, 2024

Section 296-307-60405 - Provide medical evaluations

IMPORTANT:

If the employer has provided an employee with a medical evaluation addressing respirator use, as required by another chapter, that evaluation will meet the requirements of this section.

The employer must follow the medical evaluation process, Steps 1 through 7 in this section, to provide medical evaluations for employees at no cost to them.

Medical Evaluation Process

Step 1: Identify employees who need medical evaluations AND determine the frequency of evaluations from Table 7. Include employees who:

(a) Are required to use respirators;

OR

(b) Voluntarily use respirators that are not filtering-facepiece respirators.

Note:

The employer may use a previous employer's medical evaluation for an employee if the employer can: 1. Show the employee's previous work and use conditions were substantially similar to the employer's; AND 2. Obtain a copy of the licensed health care professional's (LHCP's) written recommendation approving the employee's use of the respirator chosen by you.

Step 2: Identify a licensed health care professional (LHCP) to perform the medical evaluations.

Note:

If the employer selects a different LHCP, they do not need to have new medical evaluations done.

Step 3: Make sure the LHCP has the following information before the evaluation is completed:

(a) Information describing the respirators employees may use, including the weight and type.

(b) How the respirators will be used, including:

(i) How often the respirator will be used, for example, daily, or once a month;

(ii) The duration of respirator use, for example, a minimum of one hour, or up to twelve hours;

(iii) The employee's expected physical work effort;

(iv) Additional personal protective clothing and equipment to be worn;

(v) Temperature and humidity extremes expected during use.

(c) A copy of the employer's written respiratory protection program and this part.

Notes:

1. The employer may choose to send the questionnaire to the LHCP ahead of time, giving time to review it and add any necessary questions. 2. The LHCP determines what questions to add to the questionnaire, if any; however, questions in Parts 1-3 may not be deleted or substantially altered.

Step 4: Administer the medical questionnaire in WAC 296-307-61605 to employees, OR provide them a medical exam that obtains the same information.

Note:

The employer may use online questionnaires if the questions are the same and requirements of this section are met.

(a) Administer the examination or questionnaire at no cost to employees:

(i) During the employee's normal working hours;

OR

(ii) At a time and place convenient to the employee.

(b) Maintain employee confidentiality during examination or questionnaire administration:

(i) Do not view employee's answers on the questionnaire;

(ii) Do not act in a manner that may be considered a breach of confidentiality.

Note:

Providing confidentiality is important for securing successful medical evaluations. It helps make sure the LHCP gets complete and dependable answers on the questionnaire.

(c) Make sure employees understand the content of the questionnaire.

(d) Provide the employee with an opportunity to discuss the questionnaire or exam results with the LHCP.

Step 5: Provide follow-up evaluation for employees when:

(a) The LHCP needs more information to make a final recommendation;

OR

(b) An employee gives any positive response to questions 1-8 in Part 2 OR to questions 1-6 in Part 3 of the WISHA medical evaluation questionnaire in WAC 296-307-61605.

Note:

Follow-up may include: 1. Employee consultation with the LHCP such as a telephone conversation to evaluate positive questionnaire responses; 2. Medical exams; 3. Medical tests or other diagnostic procedures.

Step 6: Obtain a written recommendation from the LHCP that contains only the following medical information:

(a) Whether or not the employee is medically able to use the respirator;

(b) Any limitations of respirator use for the employee;

(c) What future medical evaluations, if any, are needed;

(d) A statement that the employee has been provided a copy of the written recommendation.

Step 7: Provide a powered, air-purifying respirator (PAPR) when the LHCP determines the employee should not wear a negative-pressure air-purifying respirator AND is able to wear a PAPR.

Reference:

See WAC 296-307-602 for requirements regarding selection of air-purifying respirators.

Notes:

1. The employer may discontinue medical evaluations for an employee when the employee no longer uses a respirator. 2. If the employer has staff conducting its medical evaluations, they may keep completed questionnaires and findings as confidential medical records, if they are maintained separately from other records.

Use Table 7 to determine medical evaluation frequency.

Table 7 Evaluation Frequency

Type of Evaluation:

When required:

Initial medical evaluations Subsequent medical evaluations

.Before respirators are fit-tested or used in the workplace. .If any of these occur: - The employer's licensed health care professional (LHCP) recommends them; for example, periodic evaluations at specified intervals. -A respirator program administrator or supervisor informs the employer that an employee needs reevaluation. -Medical signs or symptoms (such as breathing difficulties) are: *Observed during fit-testing or program evaluation OR *Reported by the employee -Changes in worksite conditions such as physical work effort, personal protective clothing, or temperature that could substantially increase the employee's physiological stress.

Wash. Admin. Code § 296-307-60405

Amended by WSR 20-21-091, Filed 10/20/2020, effective 11/20/2020

Statutory Authority: RCW 49.17.010, 49.17.040, 49.17.050, 49.17.060. 05-01-166, § 296-307-60405, filed 12/21/04, effective 4/2/05.