Section 110-301-0465 - Retaining facility and program records(1) A school-age provider must keep the records required in this chapter for a minimum of three years unless otherwise indicated.(2) Attendance records must be kept for a minimum of five years.(3) Facility and program records from the previous twelve months must be easily accessible and kept on-site or in the program's administrative office for department or other state agency's review.(4) Records older than twelve months must be provided within two weeks of a written request by the department.(5) A school-age provider must keep the following records available for department review: (a) The parent or guardian handbook;(b) Food temperature logs pursuant to CACFP, if applicable;(c) Child incident and illness logs;(d) Vaccination records for pets or animals that are housed in the school-age program, accessible to children during program operating hours, or both;(e) Car insurance policy, if applicable;(f) Program planning schedule;(g) Documents from department visits (inspections, monitoring, compliance agreements, and safety plans); and(h) Waivers or variances from department rules, if applicable.(6) For any program that does not operate on public or private school premises, a school-age provider must keep the following records available for department review: (a) Furniture and play equipment forms and specifications;(b) Chromated copper arsenate test results, if applicable;(c) Annual fire inspection by qualified fire professional, if applicable;(d) Monthly inspection to identify fire hazards and elimination of such hazards;(e) Monthly testing of smoke and carbon monoxide detectors;(f) Monthly fire extinguisher inspection and annual maintenance;(g) Lead and copper testing results;(h) Private well and septic systems inspection and testing results, if applicable;(i) Cleaning log for large area rugs or carpets;(j) Pesticide use (seven years); and(k) Tacoma smelter inspection results.Wash. Admin. Code § 110-301-0465
Adopted by WSR 21-10-035, Filed 4/27/2021, effective 6/1/2021