Section R154-2-301 - Primary Data Elements(1) The primary data elements used in the UCC information management system are: (a) identification numbers;(c) filing date and filing time;(d) identification of parties;(2)(a) Each initial financing statement is identified by its file number: (i) Identification of the initial financing statement is stamped on written UCC records or otherwise permanently associated with the record maintained for UCC records in the UCC information management system; and(ii) A record is created in the UCC information management system for each initial financing statement and information comprising the record is maintained in the system.(b) A UCC record other than an initial financing statement is identified by a unique file number assigned by the filing office. In the UCC information management system, records of UCC records other than initial financing statements are linked to the record of their related initial financing statement;(3)(a) The type of UCC record from which data is transferred is identified in the UCC information management system from information supplied by the remitter; and(b) Types of records include initial financing statement, amendment, assignment, continuation, termination, and collateral amendment.(4)(a) The filing date and filing time of UCC records are stored in the UCC information management system; and(b) Calculation of the lapse date of an initial financing statement is based upon the filing date.(5) The names and addresses of debtors and secured parties are transferred from UCC records to the UCC information management system.(6) The total number of pages in a UCC record is maintained in the UCC information management system.(7)(a) An indicator is maintained by which the UCC information management system identifies whether or not a financing statement will lapse and, if it does, when it will lapse; and(b) The lapse date is determined as provided in Sections R154-2-306 and R154-2-308.(8)(a) The filing office maintains in the UCC information management system a searchable index of organization debtor names, and a searchable index of organization debtor names, and a searchable index of individual debtor names; and(b) The filing office may also maintain a searchable index of names of secured parties of record. This index need not be a separate database but may be comprised of records in the UCC information management system identified to be included in the searchable index.Utah Admin. Code R154-2-301
Amended by Utah State Bulletin Number 2022-19, effective 9/21/2022