Section R131-2-11 - Fees and Charges During Legislative SessionDuring the regular Utah Legislative Session, from the hours of 7 a.m. to 5:30 p.m., Monday through Friday, the facility use fees for specific rooms and spaces shall be reduced as follows:
(1) Facilities on Capitol Hill are available on a first-come first-serve basis, subject to preemption for State Sponsored Activities and any need to reserve or close off spaces for security reasons as advised by the Department of Public Safety. (a) Subject to this Section R131-2-11, the following rooms may be reserved with no room rental being assessed: (i) Kletting Room located in the Senate Building;(ii) Olmstead Room located in the Senate Building;(iii) Aspen Room located in the Senate Building;(iv) Beehive Room located in the Senate Building;(v) Seagull Room located in the Senate Building;(vi) Copper Room located in the Senate Building;(vii) Room 105 located in the Capitol; and(viii) Room 170 located in the Capitol.(b) These rooms identified in Subsection R131-2-11(1)(a) may be reserved when the Utah Legislature is meeting in regular session in 4-hour blocks a day for a maximum of eight total hours per week, and not concurrently.(2) The Capitol Rotunda or Hall of Governors facilities may be reserved during the hours the Utah Legislature is meeting in regular session with no fee for the space rental itself being assessed subject to the following: (a) The reservation shall be for a maximum of two hours which must be in one block of hours; and(b) Priority shall be given to those Events that are related to the regular session of the Utah Legislature.(3) This Section R131-2-11 does not prohibit the rental of these rooms for the standard fees when rental is beyond the time restrictions set forth in this Section R131-2-11. (a) Registration, application, janitorial and all other associated set up and security fees that would apply if the rental was not during the Utah Legislature's regular session, shall be assessed.(b) Those persons or entities reserving or using the facilities shall leave the space as they found it in a clean and orderly manner and comply with the Facility Use Rule, R131-2.(c) The janitorial fee will only be assessed if, in the opinion of the Executive Director, the work required to prepare the room for the next user is beyond what is expected and reasonable. Charges for any such required janitorial services shall be assessed in half hour increments of $50 per hour per janitorial worker.(d) The registration or application fee shall be assessed at the rate of one rental even if the registration or application includes more than one reservation. Multiple reservations on one application form for reservations during the Utah Legislature's regular session are encouraged to best coordinate all the reservations.Utah Admin. Code R131-2-11
Amended by Utah State Bulletin Number 2016-16, effective 7/22/2016Amended by Utah State Bulletin Number 2024-05, effective 2/21/2024