Section 809.19 - Assessing the Parent Share of Cost(a) For child care funds allocated by the Commission pursuant to its allocation rules (generally, Chapter 800, Subchapter B of this title, and specifically § 800.58 of this title), including local public transferred funds and local private donated funds, as provided in § 809.17 of this subchapter, the following shall apply:(1) The parent share of cost shall:(A) be assessed to all parents, except in instances when an exemption under paragraph (3) of this subsection applies; and(B) be established by the Commission and determined by a sliding fee scale based on the family's size and gross monthly income determined in § 809.44 of this chapter and as represented by a percentage of the state median income (SMI) up to 85 percent SMI; and(C) not exceed 7 percent of the family income, regardless of the number of children receiving child care services.(2) A Board shall assess the parent share of cost in accordance with subsection (a)(1)(B) of this section and in a manner that results in the parent share of cost: (A) being assessed only at the following times:(i) initial eligibility determination;(ii) 12-month eligibility redetermination;(iii) upon the addition of a child in care;(iv) upon a parent's report of a change in income, family size, or number of children in care that would result in a reduced parent share of cost assessment; and(v) upon resumption of work, job training, or education activities following temporary changes described in § 809.51(a) of this chapter, and upon resumption of work, job training, or education activities during the three-month continuation of care period described in § 809.51(c) of this chapter; and(B) not increasing above the amount assessed at initial eligibility determination or at the 12-month eligibility redetermination, except upon the addition of a child in care as described in clause (A)(iii) of this paragraph.(3) Parents who are one or more of the following are exempt from paying the parent share of cost: (A) Parents who are participating in Choices or who are in Choices child care described in § 809.45 of this chapter;(B) Parents who are participating in SNAP E&T services or who are in SNAP E&T child care described in § 809.47 of this chapter;(C) Parents of a child receiving Child Care for Children Experiencing Homelessness as described in § 809.52 of this chapter; or(D) Parents who have children who are receiving protective services child care pursuant to § 809.49 and § 809.54(c) of this chapter, unless DFPS assesses the parent share of cost.(4) Teen parents who are not covered under exemptions listed in paragraph (3) of this section shall be assessed a parent share of cost. The teen parent's share of cost is based solely on the teen parent's income and size of the teen's family as defined in § 809.2 of this chapter.(b) A Board shall establish a policy stating whether or not the Board will pay providers when parents fail to pay the parent share of cost. If the Board does not pay providers under the adopted policy, the Board may establish a policy requiring the parent pay the provider before the family can be redetermined eligible for future child care services.(c) A Board shall establish a policy regarding termination of child care services within a 12-month eligibility period when a parent fails to pay the parent share of cost. The Board's policy must include:(1) a requirement to evaluate and document each family's financial situation for extenuating circumstances that may affect affordability of the assessed parent share of cost pursuant to paragraph (2) of this subsection, and a possible temporary reduction pursuant to subsection (d) of this section of this subsection before the Board or its child care contractor may terminate care under this section;(2) a process to identify and assess the circumstances that may jeopardize a family's self-sufficiency under subsection (d) of this section; and(3) maintenance of a list of all terminations due to failure to pay the parent share of cost.(d) The Board or its child care contractor may review the assessed parent share of cost for a possible temporary reduction if there are extenuating circumstances that jeopardize a family's self-sufficiency. The Board or its child care contractor may temporarily reduce the assessed parent share of cost if warranted by these circumstances. Following the temporary reduction, the parent share of cost amount immediately prior to the reduction shall be reinstated.(e) If the parent is not covered by an exemption as specified in subsection (a)(3) of this section, then the Board or its child care contractor shall not waive the assessed parent share of cost under any circumstances.(f) If the parent share of cost, based on family income and family size, is calculated to be zero, then the Board or its child care contractor shall not charge the parent a minimum share of cost amount.(g) A Board may establish a policy to reduce the parent share of cost amount assessed pursuant to subsection (a)(1) upon the child's referral for part-time or blended care. Such Board policy shall ensure that the parent no longer receives the reduction if the referral is changed to full-time care.40 Tex. Admin. Code § 809.19
The provisions of this §809.19 adopted to be effective January 29, 2007, 32 TexReg 336; amended to be effective September 8, 2008, 33 TexReg 7568; amended to be effective January 8, 2013, 38 TexReg 155; Amended by Texas Register, Volume 41, Number 39, September 23, 2016, TexReg 7574, eff. 10/1/2016; Amended by Texas Register, Volume 43, Number 26, June 29, 2018, TexReg 4482, eff. 8/1/2018; Amended by Texas Register, Volume 46, Number 04, January 22, 2021, TexReg 0605, eff. 1/25/2021; Amended by Texas Register, Volume 47, Number 39, September 30, 2022, TexReg 6459, eff. 10/3/2022; Amended by Texas Register, Volume 49, Number 30, July 26, 2024, TexReg 5545, eff. 7/29/2024