Section 8.9 - Key and Locksmith Services(a) Provisions. The provisions of this section are designed to promote the care, protection, and security of the state buildings in the Capitol Complex. The department shall be responsible for administering the provisions of this section. (b) Authority. Only the director and/or the commander of the Capitol Regional Command Office shall have the authority to duplicate keys or perform locksmith services for the doors of the state buildings referenced in subsection (a) of this section. In emergency situations such as fire or medical emergencies, it is imperative that department personnel have immediate access to all buildings and offices within the Capitol Complex. (c) Control of interior door keys. The chief executive of each agency in the state buildings referenced in subsection (a) of this section shall be responsible for the control of interior door keys to the space assigned the agency. The chief executive may delegate this responsibility to another person(s) in the agency, provided that the Capitol Regional Command Office is notified in writing of the names of such designees. Agency key designees may not appoint other agency key designees. (d) Requesting duplicate door keys. Any key designee needing duplicate door keys should notify the commander of the Capitol Regional Command Office, or his designee, of the request, indicating the building, room number, key number, and the number of keys required. (e) Receipt of keys. The elected official or state agency chief executive officer or his or her respective designee may obtain the keys requested either for a door re-key or duplication of keys by signing a department service order indicating by his or her signature he or she has received the keys. (f) Returning keys. Any and all keys issued to an elected official, state agency chief executive, or his or her respective employees must be returned to the Capitol Regional Command Office upon his or her termination of service to the state or upon termination of employment. (g) Installation and maintenance of locking hardware. Service for the installation and maintenance of all locking hardware must be obtained through the commission. Installation of new or additional locking hardware must be compatible to and capable of being placed under the department grand master and control system and must be coordinated through the department. (h) Construction. All construction which involves adding, relocating, removing, or in any way modifying locking hardware that is in a facility that is under the jurisdiction of the department must be coordinated through the department and must be compatible to and capable of being placed under the department grand master and control system. (i) Master keys. Master keys of any level may only be issued by the authority of the director and/or the commander of the Capitol Regional Command Office. Any request for a master key must be submitted in writing indicating the reasons for the request and must be signed by the elected official or the chief executive officer of the agency. (j) Building entrance door keys. Building entrance door keys may only be issued by the authority of the director and/or the commander of the Capitol Regional Command Office. Any request for a building entrance door key must be submitted in writing indicating the reasons for the request and must be signed by the elected official or the chief executive officer of the agency. (k) Charge for services. A fee may be charged to recover the cost of services rendered. Said fee to be established by the chief fiscal officer of the department and approved by the director.37 Tex. Admin. Code § 8.9
Adopted by Texas Register, Volume 40, Number 02, January 9, 2015, TexReg 248, eff. 1/12/2015