Section 5.302 - State Agency Reporting of Contracting Information(a) The following words and terms, when used in this section, shall have the following meanings, unless the context clearly indicates otherwise. (1) State agency--Has the meaning assigned by Government Code, § 403.013(a) but does not include public junior colleges or community colleges. (2) CAPPS--The centralized accounting and payroll personnel system, or any successor system used to implement the enterprise resource planning component of the uniform statewide accounting project, developed under Government Code, § 2101.035 and § 2101.036. (b) A state agency using CAPPS shall provide to the comptroller the following contract and purchasing information for each contract entered into by the state agency: (1) a brief summary of each contract that is quickly and easily searchable, including the contract's purpose, timeline, and deliverables;(2) contract planning and solicitation documents; (3) the criteria used to determine the vendor awarded the contract;(4) if the contract was awarded based on best value to the state: (A) a list of the factors considered in determining best value with the weight given each factor; and (B) a statement regarding how the vendor awarded the contract provides the best value to the state in relation to other vendors who bid or otherwise responded to the contract solicitation; (5) any statements of work and work orders prepared for or under the contract; (6) the proposed budget for the contract; (7) any conflict of interest documents signed by state agency purchasing personnel participating in the planning, soliciting, or monitoring of the contract; (8) criteria used or to be used by the state agency in monitoring the contract and vendor performance under the contract; (9) a justification for each change order, contract amendment, contract renewal or extension, or other proposed action that would result in an increase in the monetary value of a contract with an initial value exceeding $10 million; (10) additional supporting documentation and justification for a change order, contract amendment, contract renewal or extension, or other proposed action of a contract described by paragraph (9) of this subsection that would result in an increase in the contract's monetary value by more than 20%; and(11) any additional contract and purchasing information required by the comptroller. (c) The information required under subsection (b) of this section shall be provided to the comptroller: (2) in accordance with these rules and comptroller policies and procedures.34 Tex. Admin. Code § 5.302
Adopted by Texas Register, Volume 42, Number 03, January 20, 2017, TexReg 224, eff. 1/24/2017