Section 746.801 - What records must I keep at my child-care center?You must maintain and make the following records available for our review upon request, during hours of operation. Paragraphs (14), (15), and (16) of this section are optional, but if provided will allow Licensing to avoid duplicating the evaluation of standards that have been evaluated by another state agency within the past year:
(1) Children's records, as specified in Division 1 of this subchapter (relating to Records of Children);(2) Infant feeding instructions, as required in § 746.2421 of this chapter (relating to What written feeding instructions must I obtain for an infant not ready for table food?), if applicable;(3) Personnel and training records according to Division 4 of this subchapter (relating to Personnel Records);(4) Licensing Child-Care CenterDirector's Certificate;(5) Attendance records or time sheets listing all days and hours worked for each employee;(6) Proof of current liability insurance coverage or, if applicable, that you have provided written notice to the parent of each child that you do not carry the insurance;(7) Medication records, if applicable;(8) Playground maintenance checklists;(9) Pet vaccination records, if applicable;(10) Safety documentation for emergency drills, fire extinguishers, and smoke detectors;(11) Most recent fire inspection report, including any written approval from the fire marshal to provide care above or below ground level, if applicable;(12) Most recent sanitation inspection report;(13) Most recent gas inspection report, if applicable;(14) Most recent Texas Department of State Health Services immunization compliance review form, if applicable;(15) Most recent Texas Department of Agriculture Child and Adult Care Food Program report, if applicable;(16) Most recent local workforce board Child-Care Services Contractor inspection report, if applicable;(17) Record of pest extermination, if applicable;(18) Most recent Licensing form certifying that you have reviewed each of the bulletins and notices issued by the United States Consumer Product Safety Commission regarding unsafe children's products and that there are no unsafe children's products in use or accessible to children in the child-care center;(19) A daily tracking system for when a child's care begins and ends, as specified in § 746.631 of this subchapter (relating to Must I have a system for signing children in and out of my care?);(20) Documentation for all full-size and non-full-size cribs, as specified in § 746.2409(a)(9) of this chapter (relating to What specific safety requirements must my cribs meet?);(21) Documentation for vehicles, as specified in § 746.5627 of this chapter (relating to What documentation must I keep at the child-care center for each vehicle used to transport children in care?), if applicable;(22) Proof that you have notified parents in writing of deficiencies in safe sleeping and abuse, neglect, or exploitation, as specified in § 746.309 of this chapter (relating to What are the notification requirements when Licensing finds my center deficient in a standard related to safe sleeping or the abuse, neglect, or exploitation of a child?) and § 746.311 of this chapter (relating to How must I notify parents of a safe sleeping deficiency or an abuse, neglect, or exploitation deficiency?); and(23) A copy of each completed Texas Department of State Health Services Epinephrine Auto-Injectors Reporting Form used to report the administration of an unassigned epinephrine auto-injector, if your operation administers and maintains unassigned epinephrine auto-injectors.26 Tex. Admin. Code § 746.801
The provisions of this §746.801 adopted to be effective September 1, 2003, 28 TexReg 1402; amended to be effective March 1, 2010, 35 TexReg 1293; amended to be effective December 1, 2010, 35 TexReg 10238; amended to be effective December 1, 2012, 37 TexReg 9133; amended to be effective March 1, 2014, 39 TexReg 1189; amended to be effective April 15, 2017, 42 TexReg 1575; transferred effective March 9, 2018, as published in the Texas Register February 16, 2018, 43 TexReg 909; amended by Texas Register, Volume 46, Number 15, April 9, 2021, TexReg 2449, eff. 4/11/2021; amended to be effective April 25, 2021, 46 TexReg 2447; amended by Texas Register, Volume 46, Number 43, October 22, 2021, TexReg 7219, eff. 10/25/2021