Section 103.1213 - Required Reporting through Sentinel(a) In accordance with Texas Education Code (TEC), §37.1083 and §37.115, each school district and open-enrollment charter school shall submit information requested by the Texas Education Agency (TEA) in their efforts to monitor the implementation and operation of school district safety and security requirements. TEA may review school district records as necessary to ensure compliance with this section and TEC, Chapter 37, Subchapters D and G.(b) The following words and terms, when used in this section, have the following meanings, unless the context clearly indicates otherwise. (1) Discipline record--a student's cumulative record of formal disciplinary actions reported through the Public Education Information Management System from the date that the student was first enrolled in a public school and that the local education agency has retained in accordance with the records retention policy.(2) School system--a term that has the meaning assigned by § 61.1031(a)(6) of this title (relating to School Safety Requirements).(3) Sentinel--TEA's formal school safety system designed to collect, process, store, and distribute school safety and security information.(c) Sentinel serves as a repository for all safety and security-related data submitted to TEA by school districts, open-enrollment charter schools, campuses, and other entities.(d) Any document or information collected, identified, developed, or produced relating to the monitoring of school district safety and security requirements under this section is confidential under Texas Government Code, § 418.177 and § 418.181, and not subject to disclosure under Texas Government Code, Chapter 552.(e) Each school system shall report the following information through Sentinel.(1) Behavioral Threat Assessments (BTAs).(A) Effective August 1, 2025, when conducting a BTA under TEC, §37.115, members of a threat assessment team shall utilize the threat assessment instrument, manual, and field guide in Sentinel, which are consistent with the model policies published by the Texas School Safety Center (TxSSC).(B) Effective August 1, 2025, school systems shall utilize Sentinel to securely transfer under TEC, §25.036, any threat assessment conducted on a student to a receiving school system when a student transfers to a new school district. All BTAs for a student are subject to the transfer requirement. Any BTAs conducted prior to August 1, 2025, that are associated with a student transfer shall be uploaded into Sentinel in a manner determined by TEA.(2) District Vulnerability Assessments (DVAs).(A) In accordance with TEC, §37.1083, the TEA Office of School Safety and Security will monitor the implementation of requirements related to school safety and security, to include conducting detailed vulnerability assessments.(B) Any documentation requested by TEA for a DVA must be uploaded to Sentinel.(3) Emergency management. (A) On or before June 30th of each year, all school systems shall input their upcoming school year calendar into Sentinel. Any changes to the school year calendar shall be updated in Sentinel within three business days after approval by district leadership.(B) On or before June 30th of each year, school systems must verify that all district facilities listed in Sentinel reflect the correct address and campus emergency contact information.(C) If a school system closes for a localized emergency, closure information must be immediately recorded in Sentinel.(D) All school systems shall submit information related to events requiring an emergency response, including the discovery of a firearm on a campus in accordance with TEC, §37.1083(h)(1), in the Sentinel portal. This is inclusive of notifications regarding a bomb threat or terroristic threat, as outlined in TEC, §37.113. Submission of information in the Sentinel portal does not substitute the requirement for local law enforcement notification of certain activities in TEC, §37.015.(E) Upon completed review of a school system's multihazard emergency operations plan, the TxSSC may upload a copy of that plan, including all required appendices, to the Sentinel portal.(F) Subsequent to a school system superintendent change, the direct contact information of the superintendent (or person acting in that capacity) must be updated in Sentinel within three business days of a corresponding board meeting.(4) Intruder Detection Audits (IDAs). (A) In accordance with TEC, §37.1084, the TEA Office of School Safety and Security will establish a school safety review team in each region served by a regional education service center. Teams shall annually conduct on-site general intruder detection audits of school district campuses in the team's region.(B) Any documentation requested by TEA for an IDA must be uploaded to Sentinel.19 Tex. Admin. Code § 103.1213
Adopted by Texas Register, Volume 49, Number 50, December 13, 2024, TexReg 10098, eff. 12/15/2024