Section 7.8 - Records Retention(a) Records must be kept in accordance with § 1.409 of this Title (relating to Records Retention).(b) Record retention for construction/rehabilitation/conversion of emergency shelters or Dwelling Units must be retained until the expiration of the LURA.(c) For ESG, retention for records relevant to the ESG Contract (including but not limited to shelter and habitability inspections) shall be kept in accordance with 24 CFR § 576.500 and TXGMS, as defined at § 1.401 of this title (relating to Definitions), as applicable except if any litigation, claim, negotiation, audit, monitoring, inspection or other action has started before the expiration of the required record retention period, records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the required period, whichever is later. The record retention period does not begin until one year after the expiration of the Contract.(d) For state funds, retention for records relevant to the Contract (including but not limited to shelter and habitability inspections) shall be kept in accordance with UGMS or TXGMS, as applicable, and retained by the Subrecipient for a period of three years from the expiration of the Contract except if any litigation, claim, negotiation, audit, monitoring, inspection or other action has started before the expiration of the required record retention period, records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the required period, whichever is later.10 Tex. Admin. Code § 7.8
Adopted by Texas Register, Volume 41, Number 48, November 25, 2016, TexReg 9302, eff. 12/4/2016; Adopted by Texas Register, Volume 43, Number 28, July 13, 2018, TexReg 4728, eff. 7/22/2018; Adopted by Texas Register, Volume 45, Number 23, June 5, 2020, TexReg 3761, eff. 6/11/2020; Adopted by Texas Register, Volume 48, Number 08, February 24, 2023, TexReg 1036, eff. 3/1/2023; Adopted by Texas Register, Volume 49, Number 08, February 23, 2024, TexReg 1048, eff. 2/27/2024