Section 1700-04-01-.07 - REPORTING BY QUALIFIED PUBLIC DEPOSITORY(1) Monthly Reports.(a) Report Contents. A qualified public depository shall submit a monthly report to the Treasurer containing information required by the Board and prescribed by the Treasurer. The report shall include, but shall not be limited to, the following: average daily balance of all demand deposits; the average daily balance of all time deposits and the average daily balance of all savings deposits held by it during the month; the average monthly balance of all public deposits held for the previous twelve (12) calendar months; a detailed schedule of all securities pledged as collateral; a statement of selected financial information; and such other information requested on the form.(b) When Due. The monthly report shall be delivered to the Treasurer not later than the fifteenth (15th) day after the end of each calendar month, or when requested by the Treasurer, and shall contain the applicable information for the preceding calendar month. The report shall be submitted under oath, and signed by the president or other duly authorized officer of the institution, and by the individual who prepared the report.(c) Supplemental Report. At any time, the Board or the Treasurer may, in writing, request any information which would be included in the monthly report. The qualified public depository shall provide the supplemental report to the Treasurer within five (5) business days of receipt of the request.(d) Amended Reports. At any time that a qualified public depository determines that any information contained on a monthly report is inaccurate or incomplete, the qualified public depository shall file an amended report with the Treasurer not later than ten (10) business days after the determination is made.(2) Quarterly Reports. The Treasurer shall obtain on a quarterly basis, from whatever source the Treasurer deems reliable, a statement of selected financial information from the quarterly call report required to be filed by qualified public depositories under the Federal Deposit Insurance Act, 12 U.S.C. Section 1817 et seq. Upon written notice to all qualified public depositories, the Treasurer may require the qualified public depositories to file such report directly with the Treasurer.(3) Annual Reports. (a) Annual Reports Generally. Every qualified public depository shall file an annual report with the Treasurer. The annual report shall be filed on a form approved by the Board and shall contain a statement of all public deposits held for the credit of all public depositors at the close of business on the last business day in the calendar year. The statement shall be prepared by a person qualified to conduct audits. The annual report shall contain such other information approved by the Board on a form prescribed by the Treasurer.(b) When Due. The annual report shall be filed not later than March 31 of each year and shall include the required information for the prior calendar year.(c) Amended Report. Every qualified public depository shall file with the Treasurer an amended annual report if it determines that any information included on the annual report is inaccurate or incomplete. The amended report shall be filed within fifteen (15) business days of the time the qualified public depository determines that the prior report was inaccurate or incomplete.(4) Change of Name, Address, Charter of the Institution, or Ownership.(a) Report Contents. Every qualified public depository shall file with the Treasurer, on a form prescribed by him, a report of any change of name, address, charter or ownership of the institution.(b) When Due. The report shall be filed within three (3) business days of such change.(5) Confidential Information. It shall be the responsibility of each qualified public depository from which information or reports is required to inform the Treasurer of information that is confidential. The Treasurer shall design report forms so that any information which is confidential may be placed on separate sheets; only information which is confidential by State or Federal law may be so designated.Tenn. Comp. R. & Regs. 1700-04-01-.07
Original rule filed April 30, 1992; effective July 30, 1992. Amendment filed August 30, 1996; effective December 27, 1996. Amendment filed October 30, 2001; effective February 28, 2002. Amendments filed August 19, 2021; effective 11/17/2021.Authority: T.C.A. §§ 9-4-508 and 9-4-518.