Tenn. Comp. R. & Regs. 1680-08-03-.09

Current through December 10, 2024

Section 1680-08-03-.09 - EXEMPTION FROM THE CONSTRUCTION MANAGEMENT DEVELOPMENT PROGRAM

(1) The Small Business Development Program Office may determine exemption from the classroom and on-the-job training based on evaluation of the applicant's project performance through comparison with the Minimum Curriculum Standards of Proficiency. It shall be the responsibility of the applicant to provide evidence of the following criteria. Evaluation shall be based on the following scoring system:

(a) Administration and Management of Business - Maximum 15 Points.

The applicant shall provide adequate evidence that it:

1. Holds all relevant licenses and meets all other legal requirements regarding the Certified Small Business;

2. Shows capability to develop an overall business plan;

3. Maintains an adequate credit history;

4. Maintains adequate staff and employees required to carry out the work associated with the Certified Small Business;

5. Maintains a payroll system set up to feed accurate and complete information into the job costing system;

6. Is able to generate accurate financial statements in accordance with generally accepted accounting principles; and

7. Has policies and procedures regarding timely billing and collection from customers.

(b) Bidding/Estimates - Maximum 20 Points.

The applicant shall provide adequate evidence that it:

1. Has an understanding to implement all requisite steps in the preparation of Department bids; and

2. Has competence in accurately estimating project costs.

(c) Contract Negotiating and Knowledge - Maximum 15 Points. The applicant shall provide adequate evidence that it:

1. Has an understanding of contract terms concerning the rights, obligations, and liabilities for Small Businesses;

2. Has an understanding of the basic elements of Department contracts; and

3. Has an ability to adequately negotiate, draft, and interpret subcontracts.

(d) Project Planning - Maximum 20 Points.

The applicant shall provide adequate evidence that it:

1. Has capability in scheduling and phasing the work of a project and in allocating labor to timely complete the project;

2. Has skill in developing schedules for ordering and assuring delivery of materials and equipment and hiring of work force; and

3. Has knowledge of the reports and other paperwork required by the Department and/or the prime contractor.

(e) Project Performance - Maximum 30 Points.

The applicant shall provide adequate evidence that it:

1. Maintains a system of project monitoring that includes job-site inspections by management as well as periodic reporting from its project superintendent;

2. Maintains a field monitoring and reporting system to warn of any deviations from project schedule or cost overruns;

3. Has capability to maintain an updated and accurate job costing system;

4. Maintains a system for dealing with change orders; including requiring written change order and method for calculating prices to cover the changes; and

5. Has knowledge of project closeout procedures.

(f) TOTAL MAXIMUM POINTS: 100.

(2) The Small Business Development Program Office shall assign the score that is most representative of the Certified Small Business's proficiency.

(a) For scores 85 and above, the Certified Small Business may be exempt from the CMDP. However, the exempted Certified Small Business may enroll in the CMDP if so desired by that applicant.

(b) For scores under 85, the Certified Small Business may be enrolled in the CMDP if obtaining a Certification of Proficiency is desired.

Tenn. Comp. R. & Regs. 1680-08-03-.09

Original rule filed June 15, 2005; effective August 29, 2005.

Authority: T.C.A. § 4-3-2305.