S.D. Admin. R. 64:01:01:42

Current through Register Vol. 51, page 67, December 16, 2024

Section 64:01:01:42 - Definitions of terms used in recordkeeping and retention regulations

Terms used in §§ 64:01:01:43 to 64:01:01:51, inclusive, mean:

(1) "Database management system," a software system that controls, relates, retrieves, and provides accessibility to data stored in a database;

(2) "Electronic data interchange" or "EDI technology," the computer-to-computer exchange of business transactions in a standardized structured electronic format;

(3) "Hard copy," any documents, records, reports, or other data printed on paper;

(4) "Machine-sensible record," a collection of related information in an electronic format. Machine-sensible records do not include hard-copy records that are created or recorded on paper or stored in or by an imaging system such as microfilm, microfiche, or storage-only imaging systems;

(5) "Storage-only imaging system," a system of computer hardware and software that provides for the storage, retention, and retrieval of documents originally created on paper. It does not include any system, or part of a system, that manipulates or processes any information or data contained on the document in any manner other than to reproduce the document in hard copy or as an optical image;

(6) "Taxpayer," any person subject to any of the taxes or fees provided for in SDCL chapters 10-45, 10-45 D, 10-46, 10-46A, 10-46B, 10-47B, and 10-52A.

S.D. Admin. R. 64:01:01:42

28 SDR 178, effective 7/1/2002; 32 SDR 225, effective 7/3/2006.

General Authority: SDCL 10-45-47.1(4), 10-45D-13(4), 10-46-35.1(4), 10-46A-19(4), 10-46B-18(4), 10-46E-11(4), 10-47B-2, 10-52A-7(4).

Law Implemented: SDCL 10-45-45, 10-45D-12, 10-46-39, 10-46A-7, 10-46B-6, 10-46E-8, 10-47B-157, 10-52A-6.