S.D. Admin. R. 10:04:02:11

Current through Register Vol. 51, page 67, December 16, 2024

Section 10:04:02:11 - Identification and documentation of microfilm

The targets described below must appear in sequence at the start and end of each roll of microfilm used for long-term records:

(1)START. A target labeled START to be filmed at the beginning of the roll. Letters must be large enough to be readable on the finished film without magnification;

(2)BLANK SHEET OF PAPER. A blank sheet of sulfite white nonbond paper. This sheet must be fresh and free from stray marks;

(3)RESOLUTION TEST CHART. One of the test charts described in § 10:04:02:06;

(4)CERTIFICATE OF AUTHENTICITY. A certificate which identifies the microfilm roll number, the authorized state records destruction board (RDB) disposal authority number, the destruction schedule listed as number of years the film is to be retained from date of filming, the camera reduction ratio, a brief description of the first record to be filmed, the agency name starting with the highest department name and listing the descending hierarchial structure down to the legal custodian agency where the records are filed, record series name from authorized records retention and destruction schedules, contents of the series such as inclusive dates or inclusive alphanumeric designations, the date microfilmed, and the camera operator's written signature in full;

(5)DESCRIPTIVE TARGETS. A descriptive target wherever it would simplify the use of the micrographic record. Examples of these kinds of targets are alphabetical, numerical, common name, chronological, geographical, or any combination of these;

(6)DOCUMENTS TO BE FILMED. The state records to be filmed. Descriptive and informational targets may be inserted at the appropriate locations throughout the course of the documents;

(7)INFORMATIONAL TARGETS. Informational targets to indicate missing documents, blank pages, illegible original documents, misnumbered pages, corrections, or other deviations from the standard filming procedure;

(8)CERTIFICATE OF AUTHENTICITY. The same certificate filmed at the beginning of the roll complete with a description of the last document filmed and the number of exposures made obtained from the camera document counter, if available;

(9)RESOLUTION TEST CHART. The same test chart used at the beginning of the roll;

(10)BLANK SHEET OF PAPER. The same blank sheet of sulfite white nonbond paper, fresh and free from stray marks, used at the beginning of the roll; and

(11)END. A target labeled END to be filmed at the end of the roll. Letters must be large enough to be readable on the finished film without magnification.

S.D. Admin. R. 10:04:02:11

11 SDR 91, effective 1/15/1985; 39 SDR 203, effective 6/10/2013.

General Authority: SDCL 1-27-16.

Law Implemented: SDCL 1-27-12, 19-7-12.