S.D. Admin. R. 10:03:02:01

Current through Register Vol. 51, page 67, December 16, 2024

Section 10:03:02:01 - Petition content requirements

A petition to the board requesting authority for destruction shall be submitted on forms prescribed by the board and shall contain the following:

(1) The date;

(2) The number of pages of the petition submitted;

(3) A description of the structure of the state agency or unit of local government;

(4) A recitation of any prior board action applicable;

(5) A designation, by title and description, of each record for which destruction authority is requested;

(6) The purpose for which each record was kept and a sample of the type of information contained in each record;

(7) Certification that no statutory minimum retention schedules are applicable;

(8) Certification that no state or federal audit requirements will be violated and that the authority requested to destroy state contracts and surety bonds will allow all applicable statutes of limitation for bringing actions on them to pass;

(9) The signature of the department head, the chief executive of an agency other than a department, or the ranking officer of a unit of local government;

(10) The recommendation of the state records manager; and

(11) The records series numbers of the documents requested to be destroyed.

S.D. Admin. R. 10:03:02:01

8 SDR 120, effective 3/21/1982.

General Authority: SDCL 1-27-11.1, 1-27-16.

Law Implemented: SDCL 1-27-11, 1-27-19.