S.C. Code Regs. § § 19-410.8

Current through Register Vol. 48, No. 11, November 22, 2024

Section 19-410.8 - Fair and Equitable Distribution

A. The State Agency shall provide for a fair and equitable distribution of available surplus property to the eligible donees in the State based upon their relative need and resources and their ability to utilize the property in their program.

(1) Need. In determining relative needs of eligible entities, the following factors, among others, will be considered:

(a) Expression of interest by the eligible donee for specific items of property.

(b) Justification of expressed needs defining proposed purposes for use of property.

(c) Indication of whether the needs are continuing or temporary.

(d) Nature of requested items--whether common use and readily available items or more specialized and not readily obtainable.

(e) Record of previous donations of similar or like items to the donee.

(f) Past performance in prompt pick-up and utilization of property, including prompt payment of service charges.

(g) Location of property in relation to the requesting donee.

(h) Extraordinary needs created by disasters such as storms, floods, fires, etc.

(i) Population to be served by property requested.

(2) Resources. The following factors will be evaluated in establishing relative resources of eligible donees who have expressed specific needs:

(a) Availability of funds--whether tax-appropriated funds, Federal or State grants, tuition or charges for services, donations or contributions, or other sources.

(b) Assessment of financial ability including data pertaining to inability to purchase from other sources, relative income and economic conditions, and other appropriate data.

(3) Utilization. In determining utilization capability for property needs expressed, the following factors, among others, will be considered:

(a) Statement of utilization potential for requested property.

(b) Area in square miles to be served by requested property.

(c) Plans for continued or temporary use of property.

(d) Capability for repair and maintenance of property.

B. The State Agency shall review information submitted by the donee at the time of his certification of eligibility, or at other times, to establish priorities to ensure fair and equitable distribution in accordance with the donee's relative need, resources and ability to utilize the desired property.

C. The State Agency shall establish and maintain a want list for items of property that are not generally available in the distribution center and allocate this property, when it becomes available, in accordance with the requesting donees' relative need, resources and ability to utilize the desired property.

D. The State Agency will authorize, insofar as practical, direct pick-up or shipment of available property for the donee for a reduced service charge as provided in Part V of the plan. The State Agency will provide the recipient with a letter authorizing release of the property directly to the donee. The State Agency shall, insofar as practicable, select property requested by an eligible donee within the State.

E. The State Agency shall recommend to General Services Administration the certification of donee screeners, as are qualified and needed, in accordance with FPMR 101-44.116.

S.C. Code Regs. § 19-410.8