850 R.I. Code R. 850-RICR-00-00-1.5

Current through December 3, 2024

Section 850-RICR-00-00-1.5 - Source Selection

A. Items purchased through the state's Master Pricing Agreements as defined in 220-RICR- 30-00-5.3(C)(1)(a) may be purchased by RISLA if approved by the Chief Purchasing Officer or his or her designee.

B. All RISLA contracts shall be awarded by:

1. Competitive sealed bidding;

2. Request for proposals; or

3. Small purchase procedures

C. Competitive Sealed Bidding shall be noticed and implemented in accordance with R.I. Gen. Laws § 37-2-18.

1. A bidder may make technical corrections to its bid prior to bid opening, but not thereafter.

2. Negotiations after unsuccessful competitive sealed bidding will be implemented pursuant to R.I. Gen. Laws § 37-2-20.

D. Requests for Proposals

1. If the Chief Purchasing Officer determines in writing that the use of competitive sealed bidding is not practicable, in accordance with R.I. Gen. Laws § 37-2-19(a), a contract may be awarded by requests for proposals (RFP's).

2. RFP's shall be noticed and implemented in accordance with R.I. Gen. Laws § 37-2-19.

3. Discussions may be conducted with all responsible offerors who submit proposals determined in writing to be reasonably susceptible of being selected for award, provided that any such discussions shall not disclose information derived from competing offerors.

4. If discussions pertaining to the possible revision of the specifications are held with any potential offerors, all other potential offerors whose proposals are reasonably susceptible of being selected for award shall be afforded an equal opportunity to participate in such discussions.

E. An invitation for bids or a request for proposal may be cancelled or all bids or proposals may be rejected in accordance with R.I. Gen. Laws § 37-2-23.

F. Responsibility of bidders and offerors shall be determined in accordance with R.I. Gen. Laws § 37-2-24.

G. Sole source procurement. A contract may be awarded for supply or service without competition when the Chief Purchasing Officer or his or her designee determines in writing that there is only one source for the required supply or service.

H. Small purchases. Procurements not to exceed $5000 may be made without any formal competitive process so long as the Chief Purchasing Officer is reasonably satisfied that the procurement was obtained fairly and in the best interest of RISLA.

850 R.I. Code R. 850-RICR-00-00-1.5