Section 835-RICR-30-00-1.8 - Selection of Construction Firms1.8.1Public AnnouncementA. The NBC shall give public notice of the need for construction firms. Such public notice shall be published sufficiently in advance of the date when responses must be received (at least 21 days).B. The notice shall describe the project and how to obtain a copy of the plans and specifications.C. The notice shall be published in a newspaper of general circulation in the State of Rhode Island and may be published in such other publications as determined by the NBC.1.8.2 Pre-Bid ConferenceA meeting shall be held for the purpose of answering any questions pertinent to the plans and specifications of the project.
1.8.3Bid ProcedureA. Formal bids, together with the bid surety, are forwarded and opened at a designated time and location determined by the NBC.B. A record of all bids, together with the bid surety for the lowest three bidders, is kept in the Purchasing Section of the NBC.C. Surety must be certified or bank check or bid bond or substitute acceptable to NBC.D. Bid bonds must be supplied by a reputable firm licensed in the State of Rhode Island.E. All other surety will be returned to the bidders.1.8.4 Review of BidsA. The Construction Manager together with the Consulting Engineer, if any, will review all bids and recommend to the Chief Purchasing Officer the lowest evaluated bid price that is both responsive and responsible.B. The Chief Purchasing Officer will then recommend the lowest evaluated bid price that is both responsive and responsible to the Construction, Engineering and Operations Subcommittee (CEO) of the NBC Board.C. The CEO Committee will then recommend to the full Board the lowest responsive and responsible bid.D. The full Board will make the final selection for contract award.1.8.5NotificationA. Notice of intent to award is made to the contractor selected by the full Board.B. Award shall be subject to receipt of Payment Bond, Performance Bond, Insurance Certificate, State EEO approval, and documentation of compliance with State M/WBE requirements.C. A notice to proceed will be issued and the purchase order will be processed upon contractor's compliance with §1.8.5(B) of this Part. Upon issuance of notice to proceed, the bid surety being held in the NBC's Purchasing Department will be returned to the two contractor's not being awarded the contract.835 R.I. Code R. 835-RICR-30-00-1.8