Section 835-RICR-30-00-1.3 - Competitive Sealed BiddingA. Pursuant to R.I. Gen. Laws § 37-2-18(a), contracts exceeding ten thousand dollars ($10,000) for construction and five thousand dollars ($5,000) for all other purchases shall be awarded by competitive sealed bidding unless it is determined that this method is not practicable. Said determination shall be set forth in writing by the Chief Purchasing Officer. In determining whether competitive sealed bidding is appropriate and practical, the Chief Purchasing Officer shall consider: 1. Whether specifications can be prepared that permit an award on the basis of the lowest evaluated bid price that is responsive and responsible; and2. The available sources; and3. The time and place of performance; and4. Other relevant circumstances.B. Invitation to Bid: The invitation for bids shall state that an award shall be made based on the lowest evaluated bid price that is responsive and responsible. The general terms and conditions for NBC Contracts, which are located in the NBC's Purchasing Department, are applicable to all bids.C. Public Notice: Unless the invitations for bid are accessible under the provisions of R.I. Gen. Laws § 37-2-17.1, adequate public notice of the invitation to bid shall include publication in a newspaper of general circulation in the State of Rhode Island and may include other publications as determined by the NBC not less than seven (7) days nor more than twenty-eight (28) days before the date set for the opening of bids. In the event that the NBC determines that there is a need to waive the twenty-eight (28) day limitation, the NBC shall make a written determination stating the reasons why the limitation is being waived and shall state the number of days, giving a minimum and maximum, before the date set for the opening of bids when public notice is to be given.D. Opening of Bids: Pursuant to R.I. Gen. Laws § 37-2-18(d), bids shall be opened publicly at the time and place designated in the invitation for bids. Each bid, together with the name of the bidder, shall be recorded and an abstract made available for public inspection as soon as practicable thereafter. Pursuant to R.I. Gen. Laws § 37-2-18(g), subsequent to the awarding of the bid, all documents pertinent to the awarding of the bid shall be made available and open to public inspection and retained in the bid file.E. Award: Pursuant to R.I. Gen. Laws § 37-2-18(h), the contract shall be awarded with reasonable promptness to the responsive and responsible bidder whose bid is either the lowest bid price or lowest evaluated bid price.835 R.I. Code R. 835-RICR-30-00-1.3