Section 835-RICR-30-00-1.17 - Emergency Response1.17.1 AuthorityA. The Chief Purchasing Officer may make or authorize others to make emergency purchases when there exists a "threat to life, public health, welfare, safety, property or critical equipment, interceptor failure or other necessary functions". Emergency purchasing authority enables authorized officials of the NBC to react quickly to critical situations, when the cost for a remedy or repair is in excess of $500 and there is insufficient time to undertake a formal bidding process. However, in these circumstances, sound purchasing practices must be applied in seeking competitive pricing from appropriately qualified, experienced, and proven vendors as much as possible given the nature of the emergency.B. The Chief Purchasing Officer shall authorize individuals as emergency response officials who will have the authority in his/her absence to determine whether a situation requires an emergency response and to then certify such emergency. Such officials are the Director of Executive Affairs and/or the Director of the Division who is accessible to address the emergency situation.C. All emergency purchasing authorizations shall be specific as to:1. Maximum levels of expenditure commitment; and 1.17.2DocumentationA. The emergency response official shall maintain records of all emergency purchasing transactions. Records shall contain notes of the following: the time the emergency occurred, the time a vendor(s) was contacted, the name of the vendor's representative with whom the contact occurred, the description of the situation provided to the vendor(s), and the time the vendor(s) arrived to address the emergency.B. Emergency purchasing documentation such as vouchers and justification forms shall be signed or initialed by duly authorized officials constituting certification by the official that the action meets the administrative responsibility under their position of authority.835 R.I. Code R. 835-RICR-30-00-1.17