Section 815-RICR-00-00-2.4 - Procedure for Requesting Public RecordsA. Except as provided § 2.5 of this Part, a written request to inspect or copy public records should be sent to the Division's Clerk or, in the alternative, to the Division's Department of Legal Services at the address listed above. Written requests may be mailed, hand delivered, e-mailed or sent via facsimile. Hand delivered requests may be made during the Division's regular business hours. It is suggested, but not required, that requests be submitted on the form provided by the Division, a copy of which is attached hereto as Exhibit A, § 2.9 of this Part, and titled "Request to Inspect and/or Copy Public Records". In order to assure that the Division is able to respond to the request as efficiently and as completely as possible, the request should identify and describe the records being requested with as such specificity as possible. A written record of all requests will be maintained by the Division's Clerk.B. If the description of records being requested is not sufficient to allow the Division to identify and locate the requested records, the Division will notify the person requesting such records that additional information is needed in order to properly respond to the request.C. Upon receipt of a request for records, the Division will mark on the face of a written request the date the request was received. The Division will make every reasonable effort to honor the request within ten (10) business days of receipt of the written request.D. If it appears that the request can not be honored within ten (10) business days of receipt, the Division will use its best efforts to notify the requester of the status of the request within ten (10) business days. For good cause, the time to respond to the request may be extended for a period not to exceed thirty (30) business days, inclusive of the original ten (10) business days.E. A written request is not required to be submitted when the request is for any of the following: 1. documents prepared for or readily available to the public; 2. rules and written statements of policy or interpretations formulated, adopted, or used by the agency; or 3. final orders, decisions, and opinions.815 R.I. Code R. 815-RICR-00-00-2.4