Section 810-RICR-00-00-2.4 - Procedure for Requesting Public RecordsA. Except as provided in § 2.5 of this Part, a written request to inspect or copy public records should be sent to the Commission Clerk who maintains the records requested or, in the alternative, to the Commission Counsel at 89 Jefferson Boulevard, Warwick, RI 02888. Written requests may be mailed, hand delivered, e-mailed or sent via facsimile. Hand delivered requests may be made during the Commission's regular business hours. It is suggested, but not required, that requests be submitted on the form provided by the Commission, a copy of which is attached hereto as Exhibit A in § 2.9 of this Part and titled "Request to Inspect and/or Copy Public Records". In order to assure that the Commission is able to respond to the request as efficiently and as completely as possible, the request should identify and describe the records being requested with as much specificity as possible. A written record of all requests will be maintained by the Commission Clerk.B. If the description of records being requested is not sufficient to allow the Commission to identify and locate the requested records, the Commission will notify the person requesting such records that additional information is needed in order to properly respond to the request.C. Upon receipt of a request for records, the Commission Clerk or Commission Counsel will mark on the face of a written request the date the request was received. The Commission will make every reasonable effort to honor the request within ten (10) business days of receipt of the written request.D. If it appears that the request cannot be honored within ten (10) business days of receipt, the Commission will provide the requester of the status of the request within ten (10) business days. However, in the event a requestor does not provide identifying or contact information, the Commission will use its best efforts to notify the requestor of the status of the request within ten (10) days. For good cause, the time to respond to the request may be extended for a period not to exceed thirty (30) business days, inclusive of the original ten (10) business days.E. A written request is not required to be submitted when the request is for any of the following: 1. documents prepared for or readily available to the public;2. rules and written statements of policy or interpretations formulated, adopted, or used by the agency; or3. final orders, decisions, and opinions.810 R.I. Code R. 810-RICR-00-00-2.4