Section 800-RICR-00-00-6.5 - Bid Documents6.5.1Confidentiality of Technical Data, Trade Secrets and Financial InformationA. All information received from bidders/offerors as a result of a Competitive Sealed Bidding or Competitive Negotiation is deemed public unless a separate redacted public copy is submitted as outlined below, regardless of whether the information is marked confidential/proprietary.1. Each Bidder engaging in Competitive Sealed Bidding or Proposers engaging in Competitive Negotiations must include a public copy to be available for public inspection.2. Bidders/Proposers may redact in the public copy any trade secrets or commercial or financial information which is of a privileged or confidential nature pursuant to the Access to Public Records Act (R.I. Gen. Laws § 38-2-1 et seq.).3. RIAC shall make the final determination on if the redacted information meets the statutory requirements of the Access to Public Records Act (R.I. Gen. Laws § 38-2-1 et seq.).6.5.2Correction or Withdrawal of BidsA. Correction or withdrawal of bids may be permitted by the President and CEO without penalty only to the extent described below:1. Correction of a Bid Prior to Opening a. The bidder must request in writing that his/her bid be returned and he/she resubmits a corrected bid prior to the bid opening.b. A vendor who fails to resubmit a corrected bid before the bid opening shall be considered nonresponsive.2. Correction of a Bid after Bid Openinga. Requests by the apparent low bidder for correction of bids identifying all error(s) and specifying corrective action shall be submitted within two (2) working days after the bid opening in writing to the President and CEO and shall be re-evaluated with all other offers.3. Withdrawal of Bidsa. Requests for withdrawal of bids shall be submitted in writing to the President and CEO, providing an explanation for the action and advising the President and CEO as to why the bidder should not be suspended.B. The President and CEO shall respond to requests for correction or withdrawal within ten (10) working days, notifying the bidder of the status of his/her bid, and bid surety.6.5.3Issuance of SpecificationsRIAC may develop standards committees (product advisory committees) to review, develop and update specifications and standard item designations for frequently and/or extensively used products.
800 R.I. Code R. 800-RICR-00-00-6.5
Amended effective 12/11/2018