465 R.I. Code R. 465-RICR-10-00-1.3

Current through December 3, 2024

Section 465-RICR-10-00-1.3 - Meetings of the Board

A. Notice of Board Meetings and Proceedings

1. The Board shall give written notice of its regularly scheduled monthly meetings at the beginning of each calendar year. The notice shall include the dates, times, locations, and manner of the meetings.

2. The Board shall give supplemental written public notice of any meeting within a minimum of forty-eight (48) hours excluding weekends and State holidays in the count of hours before the date of the scheduled meeting. The notice shall be filed electronically with the Secretary of State's Office, published on the Board's website at www.rislrb.ri.gov, posted at the principal office of the Board, and at least in one (1) other prominent location in the agency. The notice shall include, in addition to the date, time, location, and manner, a statement specifying the nature of the business to be discussed. Pursuant to R.I. Gen. Laws § 42-46-6(b), nothing contained therein shall prevent the Board from adding additional items to the agenda, by majority vote of the members.

3. That nothing contained herein shall prevent the Board from holding an emergency meeting, upon an affirmative vote of the majority of the members of the Board, when the meeting is deemed necessary. If such an emergency meeting is called, a meeting notice and agenda shall be posted as soon as practicable. The notice shall be filed electronically with the Secretary of State's Office, published on the Board's website at www.rislrb.ri.gov, posted at the principal office of the Board, and at least in one (1) other prominent location in the agency.

B. Meeting Locations

1. All meetings of the Board, if held in a facility, shall be accessible to individuals with disabilities in accordance with the Rhode Island Constitution Articles 1 & 2, 29 U.S.C. § 794, R.I. Gen. Laws Chapter 42-87, et seq., and R.I. Gen. Laws Chapter 11-24, et seq.

C. Minutes of Meetings

1. The Board shall keep minutes of all its meetings. The minutes shall include, but need not be limited to:

a. The date, time, location, and manner of the meeting;

b. The members of the Board recorded as either present or absent;

c. A record by individual members of any vote taken; and

d. Any other information relevant to the business of the Board that any member of the Board requested be included or reflected in the minutes.

2. All approved open minutes of all meetings of the Board shall be published on the Board's website at www.rislrb.ri.gov.

3. The Board shall file electronically with the Secretary of State's Office all approved open minutes of all meetings of the Board within thirty-five (35) days of the meeting or at the next regularly scheduled monthly meeting, whichever is earlier.

D. Quorum; Requirement for Participation in Case

1. Pursuant to R.I. Gen. Laws § 28-7-5, a quorum of two (2) Board members is required for action by the Board in any matter.

2. When deciding any matter, which has been heard formally, any Board member who was not present for all hearings on the matter must first affirm that he or she has read all the transcripts of the case and Briefs filed by the parties (if any), and has reviewed all the evidence submitted therein.

465 R.I. Code R. 465-RICR-10-00-1.3

Amended effective 2/1/2021