Section 230-RICR-20-40-1.5 - File and Record DocumentationA. Each insurer's claim files for policies or certificates are subject to examination by the Director or by his or her duly appointed designees. To aid in the examination: 1. The insurer shall maintain claim data that are accessible and retrievable for examination. An insurer shall be able to provide the claim number, line of coverage, date of loss and date of payment of the claim, date of denial or date closed without payment. This data shall be available for all open and closed files for the current year and the two (2) preceding years.2. Detailed documentation shall be contained in each claim file in order to permit reconstruction of the insurer's activities relative to each claim.3. Each document within the claim file shall be noted as to date received, date processed or date mailed.4. For those insurers that do not maintain hard copy files, claim files must be accessible from a computer monitor or micrographics and be capable of being printed as hard copy.230 R.I. Code R. 230-RICR-20-40-1.5