Current through December 26, 2024
Section 216-RICR-20-05-3.5 - Management Evaluations and Monitoring ReviewsA. Upon being contacted by the state agency, the local agency administrator and local WIC staff will mutually establish the time with the state staff for the team to conduct an on-site review.B. Local agency staff members must be available to participate in discussions with the review team, to provide observation of local agency procedures and review of local agency records, and to arrange participant interviews. Local agency staff members must be available to assist the review as required. All local WIC records must be made available as requested by the review team.C. Local agency staff must respond to the process in a constructive, objective, and professional manner that will result in conclusions that are useful to the local agency. State and local staff must identify local agency needs and deficiencies, and feasible corrections and improvements.D. Any deficiencies corrected prior to the completion of the review must be brought to the attention of state review staff.E. At the completion of the local agency review, a local agency administrator, above the level of the WIC Program Coordinator, and other staff at the administrator's discretion must meet with the review team in an exit conference, to discuss a verbal summary of findings and recommendations.F. Upon receipt of the written formal statement of review findings and recommendations by the WIC state agency, the local agency staff must review the findings and formulate the plan of correction.G. Within thirty days of the receipt of the letter of the review findings, the local agency must submit to the state agency a written response to the findings, including plans of corrections and projected dates of implementation (and dates of corrections that have already been made).H. The plan of correction must be signed by the Executive Director, or other management level administrator acceptable to the RIDOH, to assure administrative review of WIC Program operations and agency commitment to the plan.I. The state agency will accept the plan of correction or notify the local agency of needed revisions.J. The local agency shall implement the plan of corrections according to the stated timetable. If it is unable to do so, the local agency must notify the state agency and submit a revised plan of corrections acceptable to the state agency.K. If the state agency determines that an acceptable plan of correction is not submitted within thirty days, or if corrective action is not completed according to the schedule established in the corrective action plan, the state agency may withhold administrative and program services funds through a reduction in the local agency funds allocation.216 R.I. Code R. 216-RICR-20-05-3.5