216 R.I. Code R. 216-RICR-10-10-1.42

Current through December 26, 2024

Section 216-RICR-10-10-1.42 - Certified Copies of Vital Records

A. Certified copies of vital records may be prepared and issued only by the State Registrar and, where applicable, by the local registrar, in accordance with these Regulations. Only authorized forms provided by the State Registrar may be used for preparing certified copies.

B. Each certified copy issued shall show the following:

1. The date of registration at the place where the record was first registered;

2. The date of issuance of the copy;

3. The signature of the issuing registrar, or an authorized facsimile signature thereof;

4. The seal of the issuing office or as otherwise directed by the State Registrar; and

5. A statement that the facts are true facts as recorded.

C. Pursuant to R.I. Gen. Laws § 23-3-24, certified copies issued from records marked "delayed" or "amended," or "court order" shall indicate that the record is delayed, amended, or the result of a court order and the effective date.

1. Certified copies of delayed certificates shall include an abstract of the evidence submitted to substantiate the registration of the record, when such evidence has been made part of the record.

2. All certified copies of birth certificates which have been amended following a legal change of name shall show the effective date of the order and the name of the court shall be entered on the certified copy.

D. Pursuant to R.I. Gen. Laws § 23-3-24(c), a certified copy of a certificate or any part thereof, issued in accordance with the Act and these Regulations shall be considered for all purposes the same as the original, and shall be prima facie evidence of the facts therein stated, provided that the evidentiary value of a certificate or record filed more than one (1) year after the event, or a record which has been amended, shall be determined by the judicial or administrative body or official before whom the certificate is offered as evidence.

E. The State or local registrar may issue certified copies only of vital events recorded as having occurred in Rhode Island, except that certified copies of vital events recorded in Rhode Island, but having occurred elsewhere, may be made when evidence is presented that the event is not recorded at the place of occurrence.

F. Non-certified copies may be provided by the State or local registrar to governmental agencies or to individuals or institutions doing research in accordance with §§ 1.40(B) and (C) of this Part.

216 R.I. Code R. 216-RICR-10-10-1.42

Amended effective 3/31/2021