Section 200-RICR-20-05-4.12 - Asset Protection and Maintenance of Facilities4.12.1Asset Protection Plans and Building MaintenanceA. Each school District shall develop, implement, and maintain a comprehensive asset protection plan for every school building, not just buildings for which school housing aid is sought or received. The plan must include a full analysis of the building's current condition, the need for repairs if any, the costs associated with the repairs, and the nature and cost of annual maintenance for each building. The asset protection plan must be submitted to RIDE annually and will be reviewed by a certified licensed professional to determine that the plan is adequate. The plans must address regularly scheduled preventive maintenance to prevent premature failure and to maximize the useful life of a facility. If the plan submitted by the District is determined to be inadequate, Districts will be notified by RIDE and required to submit a revised plan within thirty (30) days. Districts must submit annual updates to these plans to RIDE that list all maintenance performed and expenditures pursuant to the plan for the previous year.B. The asset protection plan and annual expenditures pursuant thereto must meet the following minimum requirements:1. All facilities and structures shall be maintained in a safe, sound, and energy efficient condition. All service equipment, means of egress, devices, and safeguards which are required by the state building code in a building or structure, when erected, altered, or repaired, shall be maintained in good working order;2. For each facility, the plan shall itemize anticipated annual expenditures for required maintenance;3. Capital maintenance expenditures shall be itemized and be consistent with the District's approval capital improvement plan; and4. The plan shall itemize costs for the replacement of all approved temporary facilities in the District with permanent structures.C. RIDE will not approve a school construction application for a District that does not have a budget for that fiscal year which provides for full funding of its asset protection plan. RIDE will also not approve a school construction application for any District that has not spent at least fifty percent (50%) of its asset protection budget pursuant to its asset protection plan in each of the previous three years prior to application.D. If a District receiving school housing aid fails to maintain compliance with the asset protection requirements of these regulations or any guidelines, policies or procedures established by the Council, the District may be prohibited from receiving school housing aid for at least one year and prior to reinstatement of school housing aid payments shall be subject to a review by RIDE to determine that the District is in compliance with these regulations.4.12.2Certified Educational Facilities ManagerA. No person shall be employed by a District to supervise buildings and grounds unless the candidate meets one of the following criteria: 1. Has completed a minimum of two (2) years' experience in the field of buildings and grounds supervision; or2. Has been certified an educational facilities manager through an industry accepted certification offered at a regionally accredited institution of higher education or an approved postsecondary institution located within or outside Rhode Island; or3. Has a college degree in a field related to facilities management.B. When a vacancy occurs in a position in which the duties of a supervisor of buildings and grounds are performed, the District may select, for a period not to exceed six months from the date of the vacancy, a person who does not meet the requirements noted above to perform on an interim basis the duties of a supervisor of buildings and grounds.200 R.I. Code R. 200-RICR-20-05-4.12