Section 100-RICR-40-05-1.5 - Designation of a Records OfficerA. The head of each Agency is responsible for designating a person to be the Records Officer for that Agency and its divisions for the management of public records. In the absence of or failure to designate a Records Officer, the head of the Agency shall be responsible for the duties of the Records Officer and records management for the Agency until a Records Officer is appointed. 1. The annual designation of a Records Officer must be submitted in writing to the State Archives and Public Records Administration. The designation will be complete upon email confirmation by the State Archives and Public Records Administration.2. An original of the "Records Officer Designation Form" must be submitted by July 1 of every year, and within thirty (30) days of the appointment of a new Records Officer, to the Office of the Secretary of State, Archives and Public Records Administration, 33 Broad Street, Providence, Rhode Island 02903.3. The Records Officer, in consultation with the Public Records Administration, is responsible for the creation of and adherence to the records management policy and Records Control Schedule(s) for the Agency.4. The Records Officer is responsible for communicating with the State Archives and Public Records Administration on behalf of the Agency in all matters of public records management and compliance.5. The Records Officer is responsible for submission of Certificates of Records Destruction to the State Archives and Public Records Administration to request acceptable destruction of public records.100 R.I. Code R. 100-RICR-40-05-1.5
Amended effective 12/3/2018
Amended effective 12/22/2022