100 R.I. Code R. 100-RICR-40-00-1.3

Current through December 3, 2024

Section 100-RICR-40-00-1.3 - Definitions

A. For the purpose of this Regulation:

1. "Act" means R.I. Gen. Laws Chapter 23-3 (Vital Records).

2. "Amendment" means any vital record modified by the State Registrar after the initial filing.

3. "Certified copy", "Authentic Copy", or "Long Form Record" means exact copies or reproductions of records or other materials that are certified as such under seal and that need to be legally accepted as evidence.

4. "Director" means the Director of the State Archives & Public Records Administration, Rhode Island Department of State.

5. "Letter of No Record" means the official notification that no record exists documenting a vital event which serves as a substitute for a certified record for purposes of applications or other.

6. "Local Copy" means the digital copy of historic vital records provided to local registrars by the Rhode Island Department of Health prior to transfer of the original records to the State Archives pursuant to R.I. Gen. Laws § 23-3-5.1.

7. "Local registrar" means a city or town clerk in Rhode Island, or any other person designated for that purpose by the governing body of a city or town in Rhode Island, pursuant to R.I. Gen. Laws § 23-3-6.

8. "Delayed record", "Delayed birth", "Delayed marriage", or "Delayed death" means the registration of a birth, marriage, or death one (1) year or more after the date of occurrence of the vital event filed separately from other vital events of that year.

9. "Original municipal return" means records created and filed with the city or town directly.

10. "Original Record" means the State vital records filed with the Rhode Island Department of Health beginning in 1853 and transferred to the State Archives after 50 or 100 years for preservation.

11. "Signing" or "Signature" means the application of either a hand signature to a paper record or an electronic process approved by the Director.

12. "State Archives" means the official State repository for records of long-term or permanent legal or historical value.

13. "State Archivist" means the individual who coordinates, directs, and administers the activities and responsibilities of the State Archives.

14. "State Registrar" means the Rhode Island State Registrar of Vital Records, who is also the Chief of the Office of Vital Records pursuant to R.I. Gen. Laws § 23-3-4.

15. "Vital records" means records of birth, death, fetal death, or marriage, and the legal registration related to those events.

100 R.I. Code R. 100-RICR-40-00-1.3

Adopted effective 7/31/2024