55 Pa. Code § 225.22
The following words and terms, when used in this chapter, have the following meanings, unless the context clearly indicates otherwise:
Deadline-The deadline date for authorizations for a regular payment day will be 9 a.m. on the fifth workday before the payment day.
Effective date-The date on which an action is to take place.
Fiscal month-For AFDC and GA assistance the fiscal month for a group of cases with the same regular payment day will start with the first semimonthly payment day for the group in the calendar month and will end with the day before the first semimonthly payment day in the following calendar month. SBP cases will be paid monthly. The fiscal month will begin with the regular payment day and will end with the day before the following regular payment day.
Initial grant-The first payment authorized as the result of opening or reopening a case. The initial grant may be either a county disbursement or a central office disbursement. Central office disbursement will be the method of payment for initial grants unless there is a demonstrated immediate need for cash, as provided in Chapter 229 (relating to county disbursement).
Mailing day-The last workday before payment day. It will be the day checks are delivered to the post office for mailing.
One-time grant-A disbursement which is not a regular grant. It can be a county disbursement only under certain conditions, as provided in Chapter 229, or a central office disbursement. An initial grant by county disbursement with regular central office disbursements to follow will be, for computer disbursement purposes, considered a one-time grant, that is, a one-time grant code will be used on the Authorization for Assistance, Form PA 122-E, as provided in Chapter 229.
Payment day-The date placed on the check, or Regular Grant, according to the deadline and payment day schedules. The check will be intended to be received on the payment day but might be later because of variance in postal service.
Payment name-The name of the eligible person or the head of the family for whom the payment is being made. There will be exceptions, such as guardianship, protective or vendor payee, and the like.
Prorated grant-A grant for a period shorter or longer than that covered by a regular grant, and will be proportionate to the amount of that regular grant. Tables for calculating prorated grants are given in Chapter 233 (relating to proration and conversion).
Regular grant-The semimonthly, or monthly for SBP, recurring disbursement made by the central disbursing office on scheduled payment days.
Replacements-A payment, either county disbursement or central office disbursement, made in lieu of a check which has been lost, stolen, forged, returned, redeposited or mutilated. The requirements set forth in Chapter 229 and § 231.24 (relating to procedures) must be met in order to replace a check out of the emergency fund.
Suspension-A stoppage of checks. A case will usually be placed in suspension upon instructions by the county office but a case may be suspended by the central disbursing office under certain conditions, such as a check returned to Treasury by the client, or instructions from the Treasury Department because of lack of client cooperation involving an investigation of a lost check as provided in § 231.24. No checks may be disbursed, either central disbursement or county disbursement, while the case is in suspension.
55 Pa. Code § 225.22
This section cited in 55 Pa. Code § 225.24 (relating to procedures); 55 Pa. Code § 227.24 (relating to procedures); and 55 Pa. Code § 451.4 (relating to procedures).