Current through Register Vol. 54, No. 49, December 7, 2024
Rule 507 - Record Retention Schedules(a)Offices Scheduled by the County Records Committee. Counties of the First Class. (1)Offices Scheduled by the County Records Committee. Common Pleas Court Prothonotaries, Clerks of Courts, Clerks of Orphans' Courts, Registers of Wills, District Attorneys, Sheriffs, Coroners, and Jury Commissioners or their Home-Rule equivalents when disposing of records shall do so in conformity with the applicable record retention schedules and the conditions stipulated therein promulgated from time to time by the County Records Committee under the act of August 14, 1963 (P.L. 839, No. 407) (16 P.S. §§ 13001et seq).(2)Counties of the First Class. Prothonotaries, Clerks of Courts, Clerks of Orphans' Courts, Registers of Wills, and Jury Commissioners of counties of the first class when disposing of records shall do so in conformity with the record retention schedules and the conditions stipulated therein promulgated from time to time by the County Records Committee for counties of the second through eighth classes under the act of August 14, 1963 (P.L. 839, No. 407) (16 P.S. §§ 13001et seq), as amended.(b)Offices Scheduled by the Supreme Court. System and related personnel engaged in clerical functions in offices which support the offices covered by general or specific record retention and disposition schedules promulgated from time to time by the Supreme Court when disposing of records shall do so in conformity with the record retention and disposition schedules and the conditions stipulated therein.(c)Disposal Certification Requests. Disposal Logs. All requests for disposition of permanent records held by offices covered under subdivisions (b) shall be made on forms adopted from time to time by the Administrative Office . No permanent records may be disposed of unless authorization is sought, and received, utilizing the appropriate disposal certification request form. All non-permanent records disposed upon expiration of the retention period provided in the applicable record retention and disposition schedules for offices covered under subdivisions (b) shall be listed on record disposal log forms adopted from time to time by the Administrative Office . The record disposal log forms shall be filed with the Administrative Office on an annual basis, or as otherwise provided by the Administrative Office.The provisions of this Rule 507 adopted August 1, 1980, effective 8/2/1980, 10 Pa.B. 3164; amended July 19, 1990, effective immediately, 20 Pa.B. 4698; amended November 28, 2001, effective 1/14/2002, 31 Pa.B. 6780.Amended by Pennsylvania Bulletin, Vol 53, No. 31. August 5, 2023, effective 8/5/2023