Or. Admin. Code § 635-098-0110

Current through Register Vol. 63, No. 12, December 1, 2024

Section 635-098-0110 - Award Agreements

(1) The project applicant shall enter into an agreement with the Department before initiating the project.

(2) The Department shall distribute no funds under an agreement until an agreement is fully executed.

(3) The Department may award advanced payments at its discretion as specified in a fully executed agreement. The Department shall not make advanced payments unless the agreement explicitly provides for it.

(4) The Department may release advance funds on presentation of a detailed estimate of expenses for a time period specified in the agreement. The Department may release no additional funds until the applicant submits all receipts for expenditures of the advance fund release.

(5) The Department may release funds as reimbursements on presentation of a completed Fund Release Request form accompanied by proof of the completion of specific work elements of the project as identified in the agreement. Proof of completion may include paid receipts of invoices for materials or contracted labor, or inspection reports.

(6) The Department may retain a minimum of 10 percent of project funds until it receives the required close of project report and evaluates the project for completion and compliance with the agreement.

(7) Following project completion, equipment purchased with project funds shall reside with the project grantee or another approved entity. These entities will make the equipment available to others at no cost other than nominal operation and maintenance costs. Equipment with a value above five-thousand dollars shall adhere to any additional post-project requirements stipulated by the Department.

(8) After providing notice to the project grantee in writing, the Department may terminate funding for projects not completed in the prescribed time and manner. The money allocated to the project but not used will be available for reallocation by the Advisory Committee.

(9) All agreements between the project grantee and the Department shall have a project expiration date.

Or. Admin. Code § 635-098-0110

DFW 122-2023, adopt filed 12/28/2023, effective 12/28/2023

Statutory/Other Authority: ORS 496.012, 496.138, 496.146, 496.252 & 496.254

Statutes/Other Implemented: ORS 496.012, 496.138 & 496.146