Or. Admin. Code § 589-020-0310
Current through Register Vol. 64, No. 1, January 1, 2025
Section 589-020-0310 - Confidentiality - Definitions(1) "Exiter" means a participant who has a date of case closure, completion or known exit from WIA-funded or non-WIA funded partner services within the quarter (hard exit); or a participant who does not receive any WIA-funded or non-WIA funded partner service for 90 days and is not scheduled for future services except follow-up services (soft exit). (2) "Participant" means a person applying for or receiving training in programs conducted under Title IB of the Act. (3) "Participant behavioral records" are records which include, but are not limited to, psychometric testing, personality evaluations, written transcripts of incidents relating to participant behavior, grades, conduct, personal and academic evaluations, counseling, alcohol or substance abuse evaluation and/or treatment, disciplinary actions, if any, and other personal evaluations. (4) "Participant records" include all participant records, participant behavioral records and documents which contain personally identifiable information maintained by the recipient and its subrecipients. (5) "Personally identifiable" means that the participant records include: (a) The name of the participant, the participant's parents; (b) Other family members; (c) The address of the participant; (d) A personal identifier, such as the participant's Social Security number or phone number; (e) A list of personal or physical characteristics which would make the participant's identity easily traceable; or (f) Other information which would make the participant's identity easily traceable. (6) "Program staff" means Recipient and Subrecipient staff. (7) "Recipient" means the Governor and the Office. (8) "Release" means to make participant records available to individuals, agencies or businesses for inspection in original or duplicate form. (9) "Surrogate" means an individual who acts in the place of a parent or guardian in safeguarding a participant's rights when the parent or guardian is unknown (the parent cannot be identified or ascertained by diligent inquiry), unavailable (after reasonable effort, the whereabouts of the parents cannot be ascertained) or the participant is a ward of the State. "Surrogate" may also apply to disabled adults who have a designated legal guardian or advocate.Or. Admin. Code § 589-020-0310
EWP 1-2000(Temp), f. 6-30-00, cert. ef. 7-1-00 thru 12-27-00; Renumbered from 151-020-0060, DCCWD 4-2009, f. & cert. ef. 8-31-09; DCCWD 5-2015, f. & cert. ef. 10/30/2015Stat. Auth.: ORS 351.755 & 660.318
Stats. Implemented: ORS 660.312